Loan Operations Manager

Job Description

EEO Employer

Availa Bank believes our people make a difference, and we recognize that individual differences and experiences strengthen our teams. Each member of our team is empowered to inspire and enable our clients and the communities we serve to achieve financial success.

LOAN SERVICING MANAGER POSITION SUMMARY

The position is responsible for the overall management of the Loan Servicing Department, including oversight of processes and staff. The position requires leadership, training, and supervision of the Loan Servicing department and ensuring that the department supports the lending teams and services the bank’s clients. The Loan Servicing Manager will need to communicate with the loan operations officer and other department managers to promote efficient workflow and establish a positive working relationship across the organization.

BENEFITS

Availa Bank offers a rich selection of benefits you can personalize to support you and your family’s needs. Benefits may include:

• Medical, Dental & Vision Plans
• Option for Health Savings Account (HSA)
• Life Insurance (Company paid for employee)
• 401K and Employee Stock Ownership Plan (ESOP)
• Company Paid Short & Long Term Disability Insurance
• Flexible Spending Account (FSA) & Dependent Care
• Eligibility for Tuition Assistance and Discounts
• Employee Assistance Program (EAP)

LOAN SERVICING MANAGER ESSENTIAL DUTIES AND ACCOUNTABILITIES

1. Provide leadership, direction, coaching, and development for the Loan Servicing and Loan Operations Assistant functions, establishing clear expectations for accuracy, accountability, service, operational ownership, technical competency, and employee growth.
2. Serve as the department’s primary subject matter expert and escalation resource for complex loan servicing, operational, transaction, and system-related matters, providing guidance and problem resolution to employees and departments throughout the Bank.
3. Maintain advanced knowledge of commercial, agricultural, consumer, and mortgage loan servicing, including loan structures, payment application, advances, payoffs, modifications, renewals, extensions, maintenance, monetary and non-monetary transactions, and other servicing activities throughout the life of a loan.
4. Oversee the accurate and timely booking, maintenance, and servicing of loans within the Bank’s core system, ensuring approved terms, rates, payment structures, maturity dates, customer information, and other critical loan data are accurately established and maintained.
5. Maintain advanced working knowledge of the Fiserv Precision core banking system, including loan functionality, system maintenance, transactions, interfaces, automated processes, troubleshooting, and the downstream impact of system activity throughout the Bank.
6. Adhere to all State and Federal Banking Regulations; research new regulations; suggest changes to policies and procedures and implement them as necessary. 
7. Assist in managing the processing of loans in non-accrual, charge-off or OREO status as required.
8. Maintain strong mathematical and analytical knowledge of principal and interest calculations, amortization, accruals, payment application, payoff calculations, variable-rate structures, balances, and other loan-specific calculations necessary to identify, research, and resolve complex discrepancies.
9. Maintain comprehensive knowledge and oversight of escrow administration, including setup, analysis, collection, disbursement, shortages, surpluses, adjustments, reconciliation, maintenance, troubleshooting, and employee training.
10. Provide oversight and technical expertise for loan and account maintenance, sweeps, automated transfers, payment functionality, and other system-driven processes, ensuring appropriate setup, authorization, accuracy, controls, and ongoing maintenance.
11. Establish, maintain, and evaluate a strong fiduciary and internal control environment, with emphasis on segregation of duties, dual control, authorization, independent verification, check-back processes, documentation, and appropriate audit trails for financially significant activities.
12. Oversee applicable general ledger reconciliation, balancing, wire activity, and transaction research, ensuring discrepancies and out-of-balance conditions are promptly identified, investigated, resolved, documented, and escalated as appropriate.
13. Lead the creation, implementation, maintenance, and ongoing evaluation of procedures and operational processes, ensuring practices are accurate, consistent, efficient, scalable, appropriately controlled, and reflective of current systems and Bank requirements.
14. Develop and maintain a strong training and cross-training environment, ensuring employees understand how to perform their responsibilities, the loan concepts, system functionality, controls, risks, and downstream impacts associated with their work.
15. Conduct and oversee robust review of loan servicing and operational activity, using errors, exceptions, reconciliations, trends, system issues, and other information to identify root causes, control weaknesses, training needs, process deficiencies, and opportunities for continuous improvement.
16. Partner closely with the Loan Documentation and Collateral Manager, VP Loan Operations Officer, Credit, Accounting, Lending, Risk, Compliance, Information Technology, and other areas of the Bank to resolve complex issues, coordinate processes, implement change, and maintain alignment across the lending and operational functions.
17. Maintain a comprehensive understanding of the enterprise-wide impact of Loan Servicing and Loan Operations, ensuring decisions and processes appropriately balance operational efficiency and customer service with financial accuracy, data integrity, regulatory requirements, risk management, internal controls, and the overall financial and operational performance of the Bank.
18. Work closely with the Credit Department and VP Loan Operations Officer to ensure all departments are in sync. Work together to update procedures on an as-needed basis. 
19. Compile and review various reports on a daily, weekly, monthly, or as-needed basis.

LOAN SERVICING MANAGER ROLE QUALIFICATIONS:

Education

• High school diploma or equivalent required

Experience

• Minimum 3 years in the banking or lending environment
• Minimum 2 years of supervisory and leadership experience and relevant loan experience preferred; or the equivalent combination of both

Other Skills and Abilities

• Demonstrated proficiency in typing with speed and accuracy; basic keyboarding skills are required
• Working knowledge of loan policies and procedures
• Excellent working knowledge of all lending documents and systems
• Strong math skills; add, subtract, multiply and divide in all units of measure
• Exceptional oral, written, and interpersonal communication skills
• with the ability to apply commonly understood knowledge to carry out instructions and instruct others, understanding procedures, and write reports and correspondence
• Ability to deal with complex problems involving multiple facets and variables in non-standardized situations
• Exceptional organizational and time management skills; ability to function well in a fast-paced environment
• Demonstrate a “lead by example” mentality 
• Be able to work flexible hours and shifts
• Travel to/from and work in multiple locations

SUPERVISOR RESPONSIBILITIES

This position is responsible for supervising staff in accordance with the bank’s policies and applicable laws. Responsibilities include training employees; planning, assigning, and directing work; appraising performance; rewarding and taking corrective action with employees; addressing complaints and resolving problems.

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