Program Specialist

Job Title

Program Specialist

Duties

Duties to include but not limited to:

• Manages pre-award processes for WRIISC/CETCE proposals in accordance with ORD and sponsor requirements, overseeing tasks such as Letters of Intent, eligibility verification, administrative components, compliance attachments, and considerations related to human subjects, animal subjects when applicable, biohazards, data security, and budget development
• Coordinates internal review processes to ensure timely and compliant submission to VACO/ORD, Grants.gov, NIH eRA Commons, DoW, and other sponsor platforms. It also develops templates, checklists, and internal SOPs to standardize grant submissions consistent with PD construction best practices and supports applications for VA ORD mechanisms (BLR&D, CSR&D, HSR&D, RR&D, CDAs) as well as extramural programs such as NIH, academic partners, and foundations.
• Serves as a liaison for Justin Time (JIT) submissions and ensures complete regulatory packages, including IRB, IACUC, SRS, and R&DC components, consistent with sponsor and VHA policies. Responsibilities include tracking expenditures, ensuring allowability and compliance with sponsor guidance, coordinating fiscal actions with VA affiliated nonprofits, and supporting financial reporting
• Monitors deliverables, progress reports, publication reporting, cohort data submissions, and required public access or data sharing obligations
• Provides analytical, administrative, and planning support for WRIISC/CETCE exposure cohort programs, including AHI, EOD, CWA, Qarmat Ali, and additional complex deployment exposure groups
• Assists with extracting, tracking, and summarizing cohort specific data to support surveillance, protocol development, longitudinal monitoring, and cross agency communication
• Coordinates scientific meetings, data reviews, and communication efforts related to interagency panels and partners such as DoW, DHA, and VET HOME
• Provides guidance and technical assistance to investigators on grant preparation, compliance, timelines, and strategic alignment with WRIISC/CETCE research priorities
• Develops educational materials, presentations, and quick guides supporting research operations in a manner consistent with PD template expectations. Additionally, the role trains new investigators and research
• Maintains research grant databases, dashboards, and archival systems to ensure accuracy, audit readiness, and alignment with VHA privacy and security policies

Work Schedule: Monday- Friday 8:00am- 4:30pm EST

Compressed/Flexible: Not Authorized

Telework: Not Authorized

Virtual: This is not a virtual position.

Position Description/PD#: Program Specialist/ PD260143

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Authorized

Permanent Change of Station (PCS): Not Authorized

PCS Appraised Value Offer (AVO): Not Authorized