Events Coordinator

Job Description

Job Description

Description:

What We Offer Our Employees

• Competitive pay + robust benefits while working in one of the most beautiful island communities on the east coast
• Commute incentive pay
• Hiring bonuses
• 2 great health benefit plans to choose from, one option is FREE for employee only coverage!
• Dental, vision, accident, critical illness, and supplemental life insurance coverages available
• Life insurance, short-term, long-term disability, and employee assistance program provided at no cost to employee
• HSA employer contribution
• Paid holidays and accrued time-off
• 401k contribution match, immediate vesting after 1 year
• Wellness benefits pay for fitness reimbursement, smartwatch contribution, and more!

Purpose of Position

To provide exceptional service to the KICA membership while promoting community by coordinating private events and encouraging island-wide use of facilities and amenities.

Responsibilities and Duties

• Assist members in planning and executing private events for property owners of Kiawah Island, their families and sponsored friends who use the Recreation Department facilities as a base of operations. Manage event logistics, vendor management, timeline, and on-site management.
• Assist Sr Events Coordinator with community events and programs.
• Promote a sense of community and to encourage island-wide use of Recreation Department facilities, including, but not limited to, Sandcastle, Beachwalker Center, and Cinder Creek.
• Coordinate with KICA staff, other Kiawah entity recreation departments, contracted services, and other island employees.
• Prepare agenda for the weekly events meeting to inform staff of all details for upcoming events.
• Provide clear communication with members regarding their events.
• Manage the Sandcastle events calendar and event department spreadsheets.
• Manage event contracts, place charges into members' accounts, and keep track of payments and deposit spreadsheets.
• Build relationships with, liaise with, and manage the logistics of all vendors.
• Manage the facility in preparation of the event and address potential problems.
• Be present for each event, and be the event's primary point of contact for the vendors, coordinators and member host.
• Ensure the facilities and catering kitchen are secured and left in adequately clean condition according to KICA Standards.
• Ensure that the event ends promptly to adhere to the Town of Kiawah ordinances.
• Close and secure the facilities at the end of the event.
• Assist Member Services team with member groups and clubs as needed.
• Follow all company policies and procedures to the Kiawah Standards.
• Work efficiently to reduce costs.
• Other duties as assigned.

• Degree in Event Planning, Recreation/Hospitality, Business Management or related field; or 2 years of relevant experience.
• Experience with Tripleseat and other event management software preferred.
• Ability to provide quality service to a diverse property owner clientele.
• Ability to diagnose abnormal and emergency conditions and take positive corrective measures to ensure safety and service.
• Ability to interact effectively with Members, KICA Staff, and vendors.
• Able to work flexible schedules, including events scheduled on weekends and nights.
• Punctual, alert, and with a high degree of initiative and foresight.
• Proven patron service skills.
• Excellent oral and written communication ability.
• Computer skills include data entry and basic knowledge of Microsoft Word, Excel, PowerPoint, Canva, and Prism.

Physical Requirements:

• Prolonged periods standing, walking, and sitting at a desk.
• Repetitive motion involved with standard administrative office work.
• Must be able to lift up to 30 pounds at a time.

Other requirements:

• Pass a pre-employment drug screen, criminal background check, and driving record check.
• Maintain a valid South Carolina Drivers License

Kiawah Island Community Association is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), national origin, disability, or protected veteran status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.