Administrative Assistant II

Posting Information

Posting Number2026656

Posting/Functional TitleAdministrative Assistant II

University Pay Plan TitleAdministrative Assistant II

LocationAustin, San Marcos

DepartmentPolitical Science

Recruitment TypeOpen Recruiting

Job TypeFull-Time

Funding SourcePermanent

Monthly Salary$3,255.00 - $3,500.00

Job CategoryNon-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Ability to provide clear, concise written and verbal information.

• Ability to establish rapport with internal and external constituents.

• Ability to understand and interpret general university, college, department, and program policies and procedures.

• Working knowledge of Microsoft Office programs, including Word, Excel, and Access.

• Ability to organize and prioritize work.

• Ability to independently resolve problems.

• Ability to develop and maintain accurate and comprehensive records and files.

Preferred Qualifications

• Bachelor’s or Master’s Degree.

• Previous experience in higher education.

• Previous experience preparing purchases orders and compliance forms.

• Knowledge of centralized automated accounting systems.

• Experience with Texas State programs, including SAP , LOGI , SLATE , Concur, and Banner.

Job Description

The Administrative Assistant II provides administrative and general clerical support to the Bachelor’s in Public Administration and the Master’s in Public Administration programs and secondarily to the department of Political Science as a whole.

Job Duties

• Answer telephones, screen and transfer calls, take messages, and refer to other offices as appropriate all inquiries about the online BPA program.

• Assist in managing the academic operations of the BPA and MPA programs.

• Compose program correspondence, files, and forms that track program and student progress.

• Coordinate meetings, maintain compliance forms, and prepare various events and activities.

• Organize and prioritize work.

• Maintain program director calendar.

• Coordinate arrangements for meetings.

• Prepare and review purchase orders and invoices.

• Maintain ledgers.

• Monitor due dates of all assignments and projects.

• Supervise student workers.

• Prepare Travel documents.

• Assist in tasks supporting the department and other tasks as assigned.

Additional Information to Applicants

Job Open Date06/12/2026

Job Close Date (posting closes at midnight)

Open Until FilledYes

Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start8:00AM

Normal Work Hours End5:00PM

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provideacceptable documentation ( verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today.

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