Accounts Payable Clerk

AP Clerk

Entomo Brands is growing across multiple states, with more than 22 branches providing residential and commercial pest, termite, and mosquito control services. Accurate, timely financial operations help our teams serve customers well and support continued growth.

As our AP Clerk, you will help keep vendor payments, expense records, and branch documentation organized and reliable. You will work closely with the Accounting Manager, vendors, and branch teams to resolve questions, maintain strong controls, and improve day-to-day processes.

Keep vendor invoices accurate and organized

• Process vendor invoices through Ramp and ensure accurate recording in NetSuite; check completeness, amounts, duplicates, and required approvals.
• Code invoices to the appropriate general ledger account, location, and department, with support from the Accounting Manager on exceptions.
• Maintain the AP inbox, follow up on missing documentation, and resolve vendor invoice questions with branch managers and internal teams.
• Maintain organized vendor records, payment details, and W-9 forms in accordance with company procedures.

Support payments and daily AP operations

• Prepare vendor ACH and check payment batches for Accounting Manager review and approval, and maintain supporting payment records.
• Reconcile vendor statements, review open invoices and credits, and research duplicate charges or outstanding balances.
• Monitor Ramp card transactions for missing receipts, incomplete business-purpose memos, and pending manager approvals.
• Support accurate classification of recurring operating expenses, including vehicle and fuel costs, chemical supplies, insurance, and branch expenses.

Help close the books and strengthen processes

• Assist with monthly AP close by identifying unrecorded invoices, supporting expense accruals, and completing assigned cutoff tasks.
• Reconcile AP reports and vendor balances to supporting documentation; help research reconciling items for the Accounting Manager.
• Maintain audit-ready invoice and payment records; support vendor reporting, 1099 preparation, and audit document requests.
• Follow AP approval and segregation-of-duties controls; help document procedures and identify opportunities to streamline workflows.

What success looks like

• Invoices are processed and coded accurately, with required documentation and approvals in place.
• Vendor questions, statement differences, and missing receipts are followed up on promptly.
• Payment records and AP support are organized, reliable, and ready for close or audit requests.
• AP procedures and controls are followed consistently, with opportunities for improvement raised to the Accounting Manager.

Who you are

Required

• High school diploma or GED.
• Working knowledge of invoice processing, account coding, payment procedures, and vendor statement reconciliations.
• Comfortable using Excel, Outlook, and accounting or expense management systems; strong attention to accuracy and deadlines.
• Able to communicate professionally with vendors and branch personnel and handle confidential financial information.

Preferred

• Two or more years of accounts payable, bookkeeping, or similar accounting support experience.
• Associate degree in Accounting, Business, or a related field.
• Experience with NetSuite, Ramp, or similar ERP and accounts payable automation platforms.
• Experience supporting a multi-branch service business and a deadline-driven accounting team.

What we offer

• Competitive compensation based on experience.
• Medical, dental, and vision benefits; 401(k) with company match; paid time off and holidays.
• Opportunity to grow with a scaling finance organization.