Part Time Administrative Assistant

Job Description

Job Description

Description:

Odawara Automation is now hiring a Part Time Administrative Assistant !

Do you have a passion for:

Ø collaborating with team leaders and peers to ensure excellence in your work?

Ø working in a dynamic and forward-thinking organization?

Ø bringing cutting edge technology to market?

Ø growing your career in a fuller more rewarding direction?

Ø If so, you belong on our Team 

Odawara Automation Inc. is a world leading manufacturer of electric motor winding and assembly equipment with over fifty years in the field. As the push to electrification continues across many different industries, Odawara is poised to offer advanced manufacturing solutions to new and existing customers. We offer a wide variety of equipment that is customized to each customer’s needs. We are looking for a highly motivated individual that assist executives in their day-to-day activities. 

Odawara provides automation and production solutions for customers. Odawara’s driving principles have always been quality, safety, functionality and cost-effectiveness. Odawara will continue to succeed because of:

Ø Relationships with their customers and vendors

Ø Machinery that satisfies production needs

Ø Providing outstanding aftersales support: Service and Spare Parts

This part time Administrative Assistant will work approximately 3-4 hours/day, 4 days per week. While this is primarily an onsite role, some work may be eligible for remote. The employee must be able to work on site as required. 

What you will do

Provide administrative support to members of the Senior Leadership Team (SLT). Manage overall administrative functions and projects with high visibility as assigned. Serve as member of SLT team, foster teamwork, culture and inclusion, set tone for office, attend meetings as required, manage action trackers, and communicate messages on behalf of SLT. This position functions primarily in an office environment. 

· Understand Odawara’s business, goals, priorities, expectations, Company strategy and organizational structure

· Plan, coordinate and support internal, external onsite, and remote meetings and events of various sizes for Executives, staff members. Coordinate all details. Manage logistical arrangements, create itineraries, and coordinate agendas. Take minutes, ensure appropriate parties know their after-meeting actions. Create action tracking documents and manage all updates. 

· Manage SLT email inboxes. 

· Ensure team members’ and executives stay ahead of deadlines. 

· Manage projects, create presentations for Executives and Team

· Coordinate documents for meetings

· Be liaison for all IT needs, such as ordering new equipment, tracking current equipment, contacting and coordinating IT support for internal users. 

· Compose communication. 

· Maintain the calendars for the SLT, schedule appointments and screen calls.

· Purchasing, travel authorization/reimbursement.

· Providing assistance to other administrative units, including accounting, shipping, and spare parts. 

· Manage and maintain records and filing systems. Comply with record retention policies as needed.. 

· Backup front desk and / or shipping team

· All other duties as requested

Requirements:

 

Qualifications You Must Have:

· Proven experience as an administrative assistant or other secretarial position

· Full comprehension of office management systems and procedures

· Excellent knowledge of MS Office suite

· Exceptional ability to maintain confidentiality and exercise discretion.

· Excellent project management, time-management and priority-setting skills 

· Ability to multi-task and pivot tasks unexpectedly

· Excellent judgment, problem solving skills and decision-making ability

· Intellectual curiosity and a willingness to learn and grow

· Up-to-date with advancements in office gadgets, software, and common office applications

· High level verbal and written communication skills

· Develops strong relationships with others, such as coworkers, vendors, auditors.

· Works effectively with frequent interruptions.

· High degree of attention to detail

· Maintains dependable, punctual attendance

· Successful Candidates Must Pass a background check and drug screen

Physical Requirements : 

· Prolonged periods sitting at a desk and working on a computer.

· Must be able to lift 15 pounds at times.

Work Location: Tipp City Ohio

This job description is to be used as a guide for accomplishing Company and department objectives, and only covers primary functions and responsibilities of the position. It is in no way to be construed as an all-encompassing list of duties.

To learn more about Odawara please visit our web page: -oa/ 

Odawara is an equal opportunity employer .   Critical to our community, our goals, and our success; we are an inclusive environment where all teammates are respected and welcomed.