Warehouse/Traffic Manager

Job Description

Job Description

SUMMARY

Monitor the flow of materials or resources through the process to ensure on-time delivery, troubleshoot problems to ensure a project or process remains on schedule, and develop work schedules to ensure work is completed on time.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Interview, hire, discipline, reward or terminate employees where applicable

• Approve/correct timesheets

• Approve/correct payroll

• Handle any Purchase Order discrepancies (shortages, overages, incorrect product)

• Monitor and process HelpDesk tickets (in Shipping and Inventory modules)

• Attend morning production meetings

• Provide status report on deliveries

• Provide status report on pickups

• Respond to questions regarding incoming Purchase Orders

• Coordinate with department managers for accurate production completion times and quantities

• Provide Freight estimates for Truckload shipments

• Arrange for 3rd party Truckload shipments of printed materials that never touch ABS dock

• Order supplies for mailing, warehouse and shipping departments

• Arrange for cycle counts of inventory based on Customer Moniker

• Run reports on old stock /inventory items and follow up by recycling/selling off/donating/destroying old, outdated or spoiled product

• Work with Sales team to reduce the amount of inventory being warehoused at ABS

• Send inventory reports containing quantities, last used and original job numbers

• Provide recommendations on products• Forward information on the pulls obtained to warehouse team

• Close out each job ticket upon completion, check for completed PO's, completed Shipping Records, etc.

• Strive for continuous improvement in all departments

• Review, approve or reject UPS and FedEx invoices along with all freight invoices where applicable

• Communicate discrepancies of invoice to estimate with various carriers

• Maintain UPS/FedEx outbound logs, UPS/FedEx return logs, daily internal delivery log, maintenance logs for all delivery vehicles and forklifts

• Maintain equipment and schedule for service when applicable

• Effectively work and communicate with Project Managers, Purchasing Manager, Accounting, Sales, Leads, Drivers, Warehouse staff via email, phone, text or in person

• Provide job assignments, instructions and responsibilities between department personnel and helpers and answer questions about any job or project

• Handle all waste recycling or destruction (paper, cardboard, plastics and aluminum)

• Schedule recycle pickups 2-5 days per week

• Schedule pickups for empty barrels from pressroom, ink room, etc.

• Coordinate and schedule pickup of aluminum when price per lb. is highest or during traditionally lower profit months

• Arrange the secure destruction of items containing confidential client information

• Schedule pickups for the compactor

• Coordinate the out of state pickups for equipment and from vendors

• Process shipments using Avanti, FedEx Ship Manager, UPS software, freight software

• Monitor emails, HelpDesk system and phones

• Process pickups and deliveries from the HelpDesk system or direct request

• Dispatch local pickups and deliveries in an efficient manner while updating the Daily Driver Schedule

• Monitor Shipping Department staging lanes and Shipping Table for packages and/or skids to ship out

• Monitor Mailing Schedule and approve shipments to the Post Office and ALG shipments

• Interact effectively with Shipping, Receiving and Warehouse staff and re-assign as needed

• Oversee the weekly report run by Logistics Clerk with all FedEx and UPS address correction charges

• May operate dolly, pallet jack, and/or forklift in loading/unloading trucks or working in the warehouse

• Establish and maintain departmental policies, procedures, and objectives, continuous quality improvement objectives, and safety and environmental goals

• Forward all original receipts to Accounting, making copies of all and retain for 1 year

• Maintain records of all FedEx charges on account set up for 3rd party pick and pack service

• Maintain documentation of all returns, submitting originals to CFO, making copies of all and retain for 1 year

• Complete and file appropriate employee injury reports at ABS

• Comply with company and department SOP's, job description(s) and safety requirements • Perform duties in accordance with all federal, state, local and company rules

• Maintain housekeeping standards

• All other duties as assigned

 

QUALIFICATIONS

• Minimum 10+ years of shipping, receiving, warehouse, traffic and logistics management experience preferably in a print manufacturing environment

• Ability to read and comprehend basic instructions, short correspondence, and memos

• Strong management skills in directing and communicating with employees in the overall operation involved in the job and effectively

• Expert knowledge of USPS/FedEx systems, specifications and requirements

• Strong computer aptitude and proficiency in MS Office, Avanti Software a plus

• Excellent time management and troubleshooting skills, as well as verbal and written communication skills

• Ability to define problems, collect data, establish facts and draw valid conclusions

• Ability to supervise and train employees and must have a high tolerance for stress and pressure

• Ability to interpret an extensive variety of technical instructions

• Strong mathematical aptitude and ability to add, subtract, multiply, divide, in all units of measure using whole numbers, common fractions, and decimals. ability to compute rate, ratio and percent

• Physical dexterity:

- Ability to stand, walk lift, bend, twist and stretch throughout the shift

- Ability to reach with hands and arms, climb or balance, stoop, knee, crouch or crawl

- Frequently lift and handle average weight items and up to 75lbs and at times pushing and pulling 750+ lbs.

• Specific vision abilities required by this job include close vision, color vision, depth perception, and ability to adjust focus

• Ability to read, comprehend and interpret specifications and work instruction

• Strong communication and troubleshooting skills working with multiple departments and demanding situations

• Work involves moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises typically found in a warehouse environment.