Document Control Coordinator

Louisiana Bridge Builders ("LBB") is designing and building the new I-10 Calcasieu River Bridge in Lake Charles, Louisiana (USA) for the Louisiana Department of Transportation and Development (LADOTD). LBB will also be responsible for the reconstruction of interstate highway, various structures, ramps, and approaches for a 5.5 mile stretch between I-210 West End and Ryan Street.


Louisiana Bridge Builders offers a competitive salary, relocation assistance where relocation is required and approved, medical, dental, vision, life, short- and long-term disability, paid holidays, vacation, and sick time, and more.

Louisiana Bridge Builders is an equal opportunity employer.


POSITION PURPOSE/SUMMARY

The Document Control Coordinator is committed to supporting Louisiana Bridge Builders by organizing, coordinating, maintaining, coding, filing, and distributing all project related documentation and records in accordance with company standards and client requirements to assist with the Project's technical objectives related to design and construction.


LOCATION

This position is based in Lake Charles, LA.


PRIMARY DUTIES & RESPONSIBILITIES

1. Supports the document management activities of the project by maintaining accurate records, tracking submissions, and ensuring compliance with established document control procedures.
2. Coordinates with Client and other third parties to resolve document control issues to obtain final approval of submittals.
3. Contributes to a workable document management system necessary that ensures the most current and approved revisions are readily available to support each phase of the project.
4. Oversees all contract-related aspects of Document Control when applicable, with a clear understanding of contractual obligations and their impact on document management processes.
5. Identifies document control risks and participates in the preparation of risk reports if required.
6. Generate comprehensive reports outlining submittal status, supported by detailed dashboards that verify all documentation is complete, current, and aligned to the Document Management Procedure.
7. Provides input in the review of the Project forecasts, providing the necessary technical part for its realization.
8. Support in the execution stage.
9. Guarantees an adequate organizational structure in document management, as well as its interface with other departments and systems.
10. Participate and coordinate verification actions. Guarantees the correct transmission of design, construction, and commercial information to the entire project team.
11. Conduct training activities on the document management system and processes for the project team.
12. Performing all other duties and responsibilities as assigned.

KNOWLEDGE, ABILITIES, & SKILLS FOR SUCCESS

1. Effectively communicate in a positive and professional manner through written and verbal communications in all interfaces with customers/public, fellow employees, vendors, etc.
2. Ability to use appropriate computer programs (including, but not limited to, Microsoft Office Suite) which includes having proficient computer skills and the ability to adapt and learn as programs and processes change.
3. Ability to work as a team member and exert initiative to work independently to reach a goal.
4. Ability to embrace change in the workplace while encouraging others to seek innovative approaches.
5. Ability to function effectively as a team player and collaborator.
6. Ability to work a flexible work schedule, additional and/or different hours, including but not limited to nights, weekends, and/or holidays, as needed, to best serve the business operations.

QUALIFICATIONS

At a minimum, the Document Control Coordinator must have a bachelor's degree in business administration, business management, construction management, or related field of study along with 5+ years of proven experience in document control and working with routine Document Control hardware and software or high school diploma, or equivalent, along with 9+ years of proven experience in document control and working with routine Document Control hardware and software. Experience working with RIB CX, ACONEX, or Project Wise, is preferred.


PHYSICAL DEMANDS

Select one the following for the each of the items listed below:

• N (Not Applicable) - Activity is not applicable to this occupation.
• O (Occasionally) - Occupation requires this activity up to 33% of the time or 0 - 2.5+ hours/day.
• F (Frequently) - Occupation requires this activity from 33%-66% of the time or 2.5-5.5+ hours/day.
• C (Constantly) - Occupation requires this activity more than 66% of the time or 5.5+ hours/day.

Louisiana Bridge Builders is an equal opportunity employer.