Accounts Payable-Receptionist

Job Description

Job Description

Accounts Payable/Receptionist

Job Summary

We are seeking an organized, detail-oriented Accounts Payable Coordinator/Receptionist. This position provides accounts payable support while serving as the first point of contact for visitors, customers, and vendors.

Job Details

• Schedule: Full-time, Monday–Friday, 7:00 AM–4:00 PM
• Location: Woodland, California
• Pay: $20.00–$27.00 per hour
• Benefits: 401(k), health and dental insurance, and paid time off

Accounts Payable Responsibilities

Work closely with the VP of Finance to:

• Scan, review, and enter a high volume of vendor invoices into the accounting system.
• Verify that invoices contain the necessary supporting documentation.
• Organize and maintain electronic and paper accounts payable records.
• Request and review monthly vendor statements.
• Research missing invoices and assist with resolving invoice or statement discrepancies.
• Maintain and request certificates of insurance, business licenses, and W-9 forms.
• Set up new vendors and maintain accurate vendor information.
• Complete vendor credit applications.

Reception and Administrative Responsibilities

• Greet visitors and direct them to the appropriate person.
• Answer, screen, and route incoming telephone calls.
• Process incoming and outgoing mail.
• Maintain the reception area, conference room, and kitchen.
• Monitor inventory and order office supplies as needed.
• Make copies, scan documents, distribute faxes, and assist with maintaining office equipment.

Qualifications

• Accounts payable or general accounting experience preferred.
• Proficiency in Microsoft Office, especially Excel.
• Accounting software and multi-line phone experience preferred.
• Strong organizational skills and attention to detail.
• Excellent customer service and communication skills.
• Ability to multitask, meet deadlines, and maintain confidentiality.
• Positive, dependable, and team-oriented attitude.