Accounting Officer

Accounting Officer

Vivant is a fast-growing U.S.-based Managed Services Provider (MSP) delivering enterprise-grade connectivity, networking, VoIP, and managed IT solutions to multi-location businesses across the United States. We operate in a high-performance, fast-paced environment where uptime, accountability, and customer experience matter. We are expanding our remote team across Latin America and are looking for a detail-oriented Accounting Officer who thrives in a dynamic environment and enjoys working directly with clients, vendors, and cross-functional teams.

We are seeking a proactive and detail-oriented Accounting Officer to support our accounting, billing, collections, accounts payable, and financial reporting functions. This role requires strong accounting fundamentals, excellent communication skills, and the ability to collaborate with U.S.-based clients, vendors, and internal teams while ensuring accuracy, timeliness, and operational excellence.

Key responsibilities include managing accounting-related email and phone inquiries from internal and external stakeholders, reviewing projects, tickets, and work orders to ensure clients are billed accurately for completed and billable services, monitoring accounts receivable and following up on outstanding customer balances according to company policies, reviewing vendor invoices and processing accounts payable accurately and on time, coordinating with vendors regarding payment inquiries, billing discrepancies, and refund requests, ensuring timely payments to service providers to prevent disruptions to business operations, preparing journal entries, maintaining the general ledger, and performing account reconciliations, conducting periodic audits to verify billing accuracy and maintain financial integrity, creating and maintaining process documentation, Standard Operating Procedures (SOPs), and training materials, identifying opportunities to automate accounting workflows, strengthen internal controls, and improve operational efficiency, assisting with month-end and year-end closing activities, and supporting financial reporting and other accounting projects as assigned.