Admissions Specialist Data Entry

Job Description

Job Description

Basic Function

The admissions specialist is responsible for processing prospective student information from inquiry through application completion in the CRM (Liaison EMP) and SIS (Colleague).

I. Essential Functions

1.    Responsible for day-to-day admission application processing.

2.    Input and update information for prospective students into CRM, SIS, and supporting software systems.

3.    Track, research, and coordinate supporting application materials from various sources, including Parchment, National Student Clearinghouse, etc.

4.    Communicate with admissions counselors/enrollment managers throughout the admissions process regarding missing application materials and other application­ related topics.

5.    Communicate with team members to ensure that all applications are reviewed and decisions are rendered within the timeframes communicated to applicants.

6.    Manage a departmental specific email inbox including responding to messages and referring program-specific academic and admissions questions to the appropriate stakeholders.

7.    Help to ensure that decision information is accurately represented within all appropriate systems.

8.    Communicate potential systems issues to the AVP and assist with troubleshooting issues.

9.    Proactively contributes toward streamlining application workflows and automating current and future processes with special focus on the application review process.

10.    Reinforce policies and procedures to maintain consistency of admission processes and collaborate with the team to recommend, test, evaluate system modifications and upgrades to improve operations processes and ensure data integrity and security.

11.    Collaborate with various student affairs departments (Financial Aid, Registrar's Office and Business Office) to assist with student matriculation and maintain compliance with established policies and procedures.

12.    Performs such similar, comparable or related duties as may be assigned or required.

II. Qualifications

Knowledge: Bachelor's degree or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.

Experience: Minimum one year of work experience in a fast-paced office environment that required database proficiency and advanced computer software skills such as MS Excel, Access, PowerPoint, Word and business email.

Skills/Aptitude: Must be extremely accurate and detail oriented; must be able to learn the university's computer software systems. Must be able to understand and work within legal guidelines governing release of confidential information. Good writing and speaking skills required. An ability to organize and prioritize work effectively with other members of the team and the college community is a must. Must have a quality service orientation and be able to work independently as well as part of a team.

Working Conditions: Normal office environment. PC, copy machine, and scanner. Large amount of work on computer. Required to work some evenings and select Saturdays.

All applicants must submit:

1. Cover letter

2. Salary requirements

3. Resume

4. Contact information for 3 professional references

Additional Information:

This position is part-time/20 hours per week

•  Comprehensive medical, dental and vision plan.

•  Flexible spending accounts for health and dependent care expenses

•  Retirement Plan through TIAA

•  University paid Life & Accidental Death & Dismemberment policy, and Short and Long Term Disability

•  Tuition Remission and Tuition Exchange

•  Generous Paid Time Off

•  14-16 Paid Holidays each year 

Training Requirements:

1. Preventing Exposure to Bloodborne Pathogens

2. FERPA

3. Title IX

4. Hazard Communication Right to Know

5. Active Shooter

6. Workplace Injury Prevention

7. Mision Orientation

• Link to Benefits Page 

Notre Dame of Maryland University does not discriminate in offering equal access to its educational programs and activities or with respect to employment terms and conditions on the basis of age, color, creed, disability, genetic information, marital status, national or ethnic origin or ancestry, race, religion, sex (including pregnancy, sexual orientation, or gender identity or expression) or veteran status. The following person has been designated to handle inquiries regarding the non-discrimination policy: Greg FitzGerald, Title IX/504/ADA Coordinator, Notre Dame of Maryland University, 4701 North Charles Street, Baltimore, MD 21210, View phone number on ziprecruiter.com.

For all other employment inquiries, please contact the Office of Human Resources at View phone number on ziprecruiter.com or View email address on ziprecruiter.com. Notre Dame of Maryland University is an EEO employer.

Notre Dame of Maryland University does not discriminate in offering equal access to its educational programs and activities or with respect to employment terms and conditions on the basis of age, ancestry, color, creed, disability, gender, gender identity, genetic information, marital status, national origin, race, religion, sex, sexual orientation, or protected veteran's status. The following person has been designated to handle inquiries regarding the non-discrimination policy: Greg FitzGerald, Chief of Staff, Notre Dame of Maryland University, 4701 North Charles Street, Baltimore, MD 21210, View phone number on ziprecruiter.com.

For all other employment inquiries, please contact Human Resources at View phone number on ziprecruiter.com or View email address on ziprecruiter.com. Notre Dame of Maryland University is an EEO/AA employer.