Administrative Support Specialist - Journey

Position Details

Position Information


Job Title
Administrative Support Specialist - Journey


Position Number
962765


Vacancy Open to
All Candidates


Time-Limited
No


Department Homepage




Advertising Department
MICROBIOLOGY & IMMUNOLOGY


Division
ECU Health/BSOM


Classification Title
10422 Administrative Support Specialist


Competency Level
2 - Journey


Working Title
Administrative Support Specialist


Number of Vacancies
1


Full Time Equivalent (FTE)
1.000


Full Time or Part Time
Full Time


Recruitment Range
$34,602 - $49,406


Anticipated Hiring Range
$34,602 - $44,510


Salary Grade Equivalency
NC09


Work Schedule
Monday - Friday


Work Hours
8-5


Position Location (City)
Greenville


Job Category
Staff


Be a Pirate!


Be a Pirate!


East Carolina University (ECU) is consistently ranked among the nation's top public universities for its commitment to research, innovation, social mobility, and public service. Classified as a R1 institution by the Carnegie Commission on Higher Education, ECU is among the top 5% of research universities in the United States, an elite designation reflecting the highest levels of research activity, funding, and doctoral output.

Founded in 1907, ECU is a public, four-year university located in Greenville, N.C. , which and is widely regarded as the cultural, educational, economic, and medical hub of eastern North Carolina. Through education, research, healthcare, community engagement, athletics, cultural enrichment, and service, ECU enhances the quality of life for its students, the state and communities around the world. It is a great place to work, teach, and learn.


ECU's commitment to impactful scholarship is further demonstrated through its repeated Carnegie Community Engagement Classification (2010, 2015, 2024), as well as its 2024 designation as a Carnegie Leadership for Public Purpose institution. These distinctions recognize the university's leadership in translating research into meaningful community partnerships and measurable societal benefits.

The university supports its workforce through a wide range of professional development opportunities designed to foster career growth and skill advancement. Eligible employees also benefit from a comprehensive benefits package that promotes a healthy work-life balance.

Primary Purpose of Organizational Unit


The Department of Microbiology and Immunology is a distinguished research and teaching facility of East Carolina University School of Medicine, consisting of approximately 50 people. This department provides an academic base for teacher-scientists employed by the School of Medicine at East Carolina University in the disciplines of microbiology, immunology, molecular biology, and other related disciplines. The department provides instruction to medical students and dental students, and provides instruction, guidance, and research experience to Ph.D. and M.S. students seeking degrees in microbiology and immunology. The department also offers a postdoctoral research training program. The department supports an array of faculty-directed research programs of which many are supported by extramural grants and/or contracts. The department provides service to the school, university, state, nation, and to the profession through the activities of faculty members on committees, study sections, in professional organizations, as consultants, and through other activities.

Primary Purpose of Position


The primary purpose of this position is to compile, analyze, present, and track all financial activities of the department to ensure accounting principles conform to the University, State, Federal, and industry standards. This position is responsible for managing the budget which involves continuous financial planning, tracking and auditing of accounting transactions to assure Department goals are met. This position formulates the annual budget with minimal supervision from the Departmental Chairman and the Supervisor. Monthly budget reports, minimum of 16 grant reports, animal housing, animal invoicing, library invoicing, and various other interdepartmental invoicing reports are reviewed by this position. Duties and responsibilities for the position include: monthly budget meetings with the department chair, budget preparation; purchasing; monthly posting and tracking of animal housing, animal purchases, travel reimbursements to include (faculty, staff, seminar speakers, outside visitors), honorariums, review of monthly financial reports; the design and implementation of various special reports to monitor the financial activity of the Department; and a myriad of routine accounting duties used in most business offices. A thorough knowledge of the ECU Financial Records System, Travel Manual, Medical Foundation Policy, and the Business Manual is mandatory. This position functions as an extension of the Departmental Chairman and must exercise appropriate independent judgment.

This position organizes the work flow and initiates changes as necessary to accomplish departmental functions. Substantial independence is delegated to this individual with departmental guidelines. Examples include: decision making on current and future budgets, authority to allocate incoming funds into different accounts and different lines for state budget and a minimum of 16 grants, purchase requisitions from departmental supervisors are reviewed, approved and this position decides which account to use for each purchase. Daily monitoring of faculty grants for auditing of expenditures is a primary part of this position with interaction between OSP office, grants and administration, principle investigator, granting agency and department chairman. Decisions are made to help reduce costs and recommendations are presented to the Chairman and other faculty and staff during the year and for year-end purchases for state and grant funds.

This position's activities are performed without direct supervision. This position schedules planning and status meetings with faculty and staff to bring up-to-date issues on purchasing, special accounting and budget activities within the Department for state and grant funds.

Minimum Education, Knowledge, Skills, and Experience


High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

License or Certification required by statute or regulation


None

Preferred Education, Knowledge, Skills, and Experience

License or Certification required by the Department


None

Special Instructions to Applicant

• Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write 'see resume' on your application when completing the job duties section.
• If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
• Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
• Applicants must be currently authorized to work in the United States on a full-time basis.

Additional Instructions to Applicant

Job Open Date
10/06/2026


Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed.
10/20/2026


Open Until Filled
No


Quick Link for Direct Access to Posting




Alternate option


If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on budget, UNC salary administration, and/or candidate qualifications.

Nondiscrimination Statement


East Carolina University is committed to workforce success and cultivating a culture of care for our employees. ECU prohibits unlawful discrimination and harassment based on race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, and veteran status. All qualified applicants will receive consideration for employment without regard to their protected veteran status or disability.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the ADA Coordinator at View phone number on click.appcast.io (Voice/TTY) or View email address on click.appcast.io .

Eligibility for Employment


Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.

Department for People Operations, Success, and Opportunity


If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at View phone number on click.appcast.io or toll free at View phone number on click.appcast.io or send an email to View email address on click.appcast.io. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.