Substitute Secretary

Position Type: General Administrative Support/Level V Prog Secretary ECSS Date Posted: 4/17/2024 Location: BCIU Administration Main Office Are you looking for a career that would make a difference in the lives of childrenand families in Berks County? The Berks County Intermediate Unit (BCIU) is seeking dedicated and passionate individuals to make an impact on the 70,000+ students and their families in Berks County. If you have the heart to serve, we encourage you to explore career opportunities with the BCIU! Summary of position : The Secretary assists ECSS administrative team members to execute responsibilities by efficiently and competently fulfilling designated performance responsibilities to advance program and BCIU operations, Job Responsibilities (see attached job description for additional details): Provide secretarial support for the daily operations of the Office of ECSS, including, but not limited to, coordinating, organizing, and maintaining daily staff schedules for program staff as requested; scheduling appointments; scheduling and coordinating travel arrangements; scheduling and coordinating the employee hiring process; serving as receptionist for the program/office; organizing incoming and outgoing correspondence; maintaining an efficient and effective filing system; maintaining an inventory of office supplies; ensuring the appropriate maintenance of office equipment, etc. Receive, screen, and direct incoming telephone calls to appropriate individuals as well as handle routine inquiries to ensure an efficient, effective, and customer-friendly operation. Process, maintain, and disseminate personnel-related information, such as, staff attendance, time sheets, logs, calendars, professional development activities, schedules, etc. for program staff members. Qualifications: High school diploma or equivalent required with three (3) years clerical/secretarial or related experience preferred. High degree of competence in all phases of secretarial skills and techniques Proficiency in basic computer application skills Ability to operate various pieces of office equipment Ability to monitor budgets Ability to work independently without direct supervision Strong verbal, written, and interpersonal skills Ability to handle multiple tasks/projects concurrently and to organize and prioritize work to meet all deadlines Ability to effectively interact with co-workers, vendors, and the public Ability to understand the need for and maintain confidentiality Bilingual skills required (English/Spanish) within offices where this support is needed to serve the BCIU community. Schedule: On call as needed Salary: $15.50/hour Attachment(s): ECSS Level V Program Secretary_03202024.docx