Office Administrator

Job Description

Job Description

Description:

Sprenger Midwest DBA WS Building Materials is a 100% employee-owned company offering an outstanding suite of benefits and long-term growth opportunities. As a leading distributor of specialty building materials, engineered wood products, and industrial lumber materials, WS continues to grow through the strength, experience, and capabilities built across our legacy companies.

Our new name reflects the commitment, expertise, and values that drive our success. At WS, employees do more than work here; they share in the ownership and value created through our hard work, collaboration, and dedication.

As our Office Administrator, you will be responsible for processing vendor invoices, invoicing warehouse and direct orders, and providing general office and administrative support. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while maintaining strong relationships with internal teams and external vendors.

Responsibilities:

• Review, process, and maintain invoices, purchase orders, and supporting documentation to ensure accurate and timely billing and payment processing.
• Coordinate invoice approvals and communicate with vendors regarding payment status and invoice inquiries.
• Provide administrative and office support, including answering and directing phone calls, emails, and correspondence.
• Assist customers by responding to inquiries and resolving issues in a professional and timely manner.
• Prepare and process business documents such as invoices, quotes, order confirmations, reports, memos, and letters.
• Maintain accurate physical and electronic filing systems, records, and documentation for operational and audit purposes.
• Schedule and coordinate meetings, appointments, and travel arrangements as needed.
• Generate reports and maintain records of sales, purchases, and other business transactions.
• Support office staff with special projects and other administrative tasks.
• Maintain an organized and professional work environment.
• Perform other duties as assigned.

Benefits Package:

• Outstanding Family Medical Benefits Package
• Substantial Stock Ownership Program (ESOP)
• Competitive Compensation Package
• Paid Time Off (PTO) and 8 Paid Holidays
• Employer-Sponsored Family Dental Insurance
• 401(k) and Roth 401(k) with substantial employer contributions
• Employer-Sponsored Life Insurance

• Associate degree in Business, or related field preferred; equivalent experience considered.
• 2+ years of office administration experience.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Ability to maintain confidentiality.
• Strong communication and customer service skills.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Ability to work independently and collaboratively in a fast-paced environment.