Legal Secretary I - Various Sections

Legal Secretary

The Office of the Los Angeles City Attorney is one of the nation's largest municipal law offices. It has more than 1,000 legal professionals, including more than 500 attorneys. The City Attorney is the Chief Counsel to the City and the Chief Prosecutor for the City of Los Angeles. The Office provides a wide range of legal services, prosecutes criminal misdemeanors, plays a leading role in criminal justice reform, advises on homelessness initiatives, defends civil lawsuits and claims, and brings civil enforcement actions in the name of the People of the State of California.

Guided by an overarching commitment to integrity, service, and accountability, we find great meaning in the work we do and the services we provide. We seek collaborative team players who understand that fulfilling our mission is key to making a positive impact.

Duties and Responsibilities

This position serves as secretary to attorneys or administrators performing a full range of secretarial duties, including taking and transcribing dictation, taking minutes of meetings, typing and proofreading; maintaining databases, filing systems and appointment calendars; answering inquiries from the public or employees of other agencies over the telephone or in person; and ordering office supplies. Must demonstrate the ability to maintain the status of cases being handled; have knowledge of legal and administrative procedures, and sources of information. In addition, this position will assist with the general office workload and will learn all of the functions of the office and complete other duties as assigned. In addition to these general duties, additional assignment specific responsibilities may apply.

Requirements

All applicants are required to meet the following qualifications:

• Applicants are required to pass a spelling test with no more than five (5) errors;**
• Applicants are required to pass a letter composition exercise;**
• At least one year performing clerical or secretarial duties is required;
• Applicants must be proficient in Microsoft Word and have knowledge of legal procedures and terminology;
• This position requires a fast and accurate typist who pays close attention to detail, is able to work under pressure with minimal supervision, and can performing a team environment;
• Reliable attendance and punctuality are mandatory; and
• Applicants must be able to lift items up to 25 lbs., with or without reasonable accommodation.

Desired Qualifications

• Knowledge of state and federal court rules, litigation document preparation under the California Court system's filing requirement and procedures including electronic filings.

Supplemental Information

Career Path

This position is eligible to automatically promote to Legal Secretary II ($67,505 - $98,637) after 2 years of satisfactory performance. See MOU 3 for details.

Current Location

Position is subject to assignment at any location within the County of Los Angeles.

Probation

Appointment to this exempt position (non-Civil-Service) will be subject to a one (1) Year probationary period as required by Section 1050 of the City Charter. Successful completion of the one (1) year probationary period will result in tenure with the office.

**Applicants will be contacted and scheduled to complete the letter composition exercise and spelling portions of the Legal Secretary test.

Selected applicants will be contacted to interview. Testing will remain ongoing as positions become available. This position will remain open until filled.

Contact

Questions? Please email View email address on click.appcast.io.