Project Coordinator

Job Description

Job Description

PROJECT COORDINATOR

Carolina Conduit Systems (CCS)

Position Summary

The Project Coordinator will assist with the day-to-day coordination of construction projects, 

ensuring that documentation, schedules, materials, communication, and administrative tasks 

are organized and completed accurately and on time. This position will work closely with 

Project Managers, Superintendents, Foremen, field crews, customers, vendors, and internal 

departments.

The ideal candidate is proactive, organized, dependable, and comfortable working in a fastpaced construction environment where priorities can change quickly.

Key Responsibilities

• Support Project Managers with the coordination and administration of construction 

projects.

• Maintain accurate project files, documentation, schedules, and records.

• Assist with tracking project progress, deadlines, and outstanding items.

• Coordinate communication between Project Managers, field personnel, customers, 

vendors, and subcontractors.

• Assist with material and equipment coordination and delivery schedules.

• Prepare, organize, and distribute project-related documentation.

• Assist with purchase orders, invoices, receipts, and other project paperwork.

• Track project costs, labor, materials, equipment, and other project-related information.

• Assist with processing change orders, work orders, and other project documentation.

• Maintain project logs and ensure information is updated accurately.

• Help coordinate field crews and communicate project requirements as directed by the 

Project Manager.

• Assist with scheduling meetings, site visits, inspections, and other project activities.

• Follow up with vendors and internal teams regarding materials, equipment, paperwork, 

and deadlines.

• Assist with customer communication and respond to project-related requests as needed.

• Identify potential scheduling, material, or documentation issues and communicate them 

to the appropriate team member.

• Ensure project documentation is organized and readily available for audits, billing, and 

closeout.

• Assist with project closeout activities and ensure required documentation is completed.

• Perform other administrative and project-support duties as assigned.

Qualifications

• 2+ years of experience in project coordination, construction administration, project 

management support, or a related field preferred.

• Construction industry experience strongly preferred.

• Experience with underground utilities, electrical, telecommunications, or civil construction 

is a plus.

• Strong organizational and time-management skills.

• Excellent verbal and written communication skills.

• Ability to manage multiple projects, priorities, and deadlines simultaneously.

• Strong attention to detail and accuracy.

• Ability to work independently while also functioning effectively as part of a team.

• Proficiency with Microsoft Office, including Outlook, Excel, and Word.

• Ability to learn and utilize company project management and construction software.

• Ability to communicate professionally with employees, customers, vendors, and 

subcontractors.

• Valid driver's license and reliable transportation may be required.

Preferred Skills

• Construction project coordination experience.

• Experience working with Project Managers and field crews.

• Knowledge of construction terminology and processes.

• Experience with project documentation, purchase orders, invoices, and change orders.

• Strong Excel and data-entry skills.

• Ability to read and understand basic project documentation, plans, or schedules.

• Bilingual English/Spanish is a plus.