Executive Assistant

Position SummaryThe Executive Assistant provides high-level administrative and operational support to the Executive Leadership Team (ELT), ensuring seamless coordination of executive priorities, communications, travel, meetings, and strategic initiatives. This role serves as a trusted partner to senior leadership and requires exceptional professionalism, discretion, organization, and judgment in handling highly confidential business and personnel matters.The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and effectively manages competing priorities while maintaining a high level of accuracy and responsiveness.Key ResponsibilitiesList the major duties and accountabilities of the position in order of importance. Use active verbs and concise phrasing.Coordinate travel arrangements for the Executive Leadership Team, including flights, hotels, ground transportation, itineraries, meeting schedules, and travel changesManage executive calendars and scheduling across multiple time zones, balancing shifting priorities and business demandsOrganize and coordinate Board of Directors meetings, executive meetings, leadership offsites, and company events, including logistics, meeting materials, agendas, catering, and venue coordinationPrepare detailed travel itineraries, executive schedules, and meeting coordination documents to support efficient executive operationsHandle sensitive and confidential business information with the highest level of discretion and professionalismCoordinate expenses, invoices, travel reconciliations, and administrative documentation for executive leadershipAssist with special projects, executive initiatives, and cross-functional coordination as neededBuild strong working relationships across departments, vendors, partners, and external stakeholders to support executive operationsQualifications/Experience3+ years of executive administrative support experience, preferably supporting senior leadership or executive teamsStrong experience coordinating complex travel and executive logisticsExceptional organizational and time management skills with the ability to manage multiple priorities simultaneouslyHigh level of professionalism, discretion, and confidentialityExcellent written and verbal communication skillsAdvanced proficiency in Microsoft Office Suite, Outlook, Teams, PowerPoint, and travel/calendar management toolsAbility to work independently, anticipate needs, and adapt quickly in a fast-paced environmentExperience supporting executive meetings, leadership events, and Board of Directors activities preferred #J-18808-Ljbffr Owen Equipment