Materials Supervisor (OPEN TO CURRENT CSM EMPLOYEES ONLY)

Salary: $28.30 - $34.13 Hourly
Location : Golden, CO
Job Type: Full Time
Job Number: GLA - JR108746 - 06/26
Department: Colorado School of Mines
Opening Date: 06/18/2026
Closing Date: 6/26/2026 11:59 PM Mountain
FLSA: Determined by Position
Type of Announcement: This position is open only to Colorado state residents.
Primary Physical Work Address: 1500 Illinois St. Golden, CO 80401
Department Contact Information: Human Resources, View phone number on click.appcast.io, View email address on click.appcast.io
How To Apply: Please submit an online application for this position at Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.


Department Information
Make a difference in higher education!
THIS POSTING IS OPEN TO CURRENT EMPLOYEES AT COLORADO SCHOOL OF MINES ONLY

Colorado School of Mines (Mines) is an internationally preeminent teaching and research university dedicated to meeting the resource development needs of a rapidly evolving, technology-based society. Mines was selected by the Colorado State Legislature as the state's first "exemplary institution" of public higher education due to our "high degree of responsibility and capability with regard to academic and administrative functions."

Colorado's oldest public university,Minesis located in Golden, Colorado at the gateway of the Rocky Mountains, 13 miles west of downtown Denver and 21 miles south of Boulder.
MINES IS PROUD TO OFFER EXCELLENT BENEFITS TO ATTRACT AND RETAIN EXTRAORDINARY TALENT. OUR PERKS INCLUDE:

• Medical, Dental, and Vision Insurance

• Generous vacation and sick leave plus 13 paid holidays

• State retirement plan (PERA)

• Parental Leave

• Reduced cost tuition for employee and family members

• Life and Disability Insurance

• Professional growth and training opportunities

• Access to technology and equipment

• Colorado State Employee Assistance Program

• Access to a world-class recreation center

• Interaction with an international population and cultural events

Description of Job
The Materials Supervisor plays a vital leadership role in supporting daily university operations by ensuring the efficient movement of mail, packages, freight, and materials across campus.

This is a highly visible, hands-on leadership role responsible for overseeing distribution services, warehouse operations, and a large student workforce. You will serve as a key partner to campus departments, vendors, and delivery carriers-balancing operational efficiency with excellent customer service in a fast-paced, constantly evolving environment.

This role is ideal for someone who thrives in logistics and operations but also enjoys building relationships, leading teams, and solving complex, real-time challenges.
About the Team & Environment
Distribution Services supports the campus community through the receiving, processing, sorting, and delivery of mail, packages, freight, and surplus materials .

• Lead a team of 20+ student employees , many with changing schedules and work-study limitations
• Work across office, warehouse, and campus environments
• Serve as the face of distribution services , interacting daily with students, faculty, staff, and vendors
• Operate in a fast-paced, service-driven setting with fluctuating workloads and increasing package volumes

What You'll Do Campus Distribution & Mail Operations (50%)

• Oversee end-to-end campus mail and package services
• Develop and optimize delivery routes, schedules, and tracking systems
• Ensure compliance with USPS and shipping regulations
• Manage bulk mailings, postage accounts, and mailing equipment
• Resolve delivery issues, missing packages, and service concerns with professionalism
• Maintain accurate delivery directories and improve service processes
• Collaborate with departments and carriers to meet evolving campus needs

Warehouse & Facilities Operations (25%)

• Support daily warehouse operations including receiving, storage, and distribution
• Maintain safe, clean, and well-organized spaces
• Evaluate and enforce storage policies-especially for non-stock or oversized items
• Partner on space planning and process improvements
• Balance limited warehouse capacity with departmental needs and expectations

Leadership & Student Workforce Management (15%)

• Supervise, coach, and develop a team of 20+ student employees
• Recruit, hire, train, and schedule staff based on operational demand and student availability
• Continuously adjust staffing to account for class schedules, work-study limits, and turnover
• Foster a positive, accountable, and service-oriented team culture
• Provide performance feedback and support employee development

Budget & Administration (10%)

• Monitor and manage postage, shipping, and supply budgets
• Process billing, credits, and financial reporting
• Identify cost-saving opportunities while maintaining service standards

Key Challenges You'll Tackle

• Managing increasing package and freight volumes while maintaining service expectations
• Balancing staffing using a student workforce with fluctuating availability
• Navigating limited warehouse space and enforcing storage policies with departments
• Handling complex customer service situations with professionalism and diplomacy
• Adapting quickly to changing campus needs and operational priorities

What Success Looks Like

• Efficient, reliable delivery of mail, packages, and materials across campus
• Strong relationships with departments, vendors, and campus partners
• A well-organized, safe, and high-performing warehouse operation
• Engaged student employees who are well-trained and supported
• Continuous improvements in service, processes, and customer satisfaction

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Residency Requirement:
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Class Code & Classification Description:

D8G4XX
MINIMUM QUALIFICATIONS:
Experience Only:
MUST BE A CURRENT CSM EMPLOYEE. Four (4) years of relevant experience in an occupation related to the work assigned to this position, including:

• Experience in logistics, operations, distribution, mail services, or warehouse management
• Demonstrated leadership experience, including supervising teams and/or student employees
• Strong organizational and problem-solving skills in a fast-paced environment
• Excellent customer service and communication skills
• Ability to navigate competing priorities and fluctuating workloads
• Familiarity with shipping and mailing processes (USPS knowledge preferred)

(Experience must be clearly documented in the "Work History" section of your application. "See Resume" will not be accepted. In addition, part-time work will be pro-rated.)
OR
Education and Experience:
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to four (4) years (Transcripts must be attached for educational credit)

Preferred Qualifications

• Experience working in a college or university environment
• Experience managing student employees or early-career staff
• Knowledge of campus operations and service delivery models
• Prior relevant state service

Top Required Skills

• Leadership & Scheduling Management: Experience supervising teams (especially part-time or student staff), balancing schedules, and maintaining accountability
• Logistics & Operations Expertise: Background in warehouse, distribution, shipping, receiving, or supply chain operations
• Customer Service & Relationship Management: Ability to build partnerships, resolve conflicts, and communicate policies effectively

Critical Success Traits

• Strong professional communication and interpersonal skills
• Patience, resilience, and conflict resolution ability
• Highly organized, adaptable, and detail-oriented
• Proactive problem solver with sound judgment and initiative
• Comfortable enforcing policies while maintaining positive relationships

CONDITIONS OF EMPLOYMENT:

• Background check
• Pre-employment physical
• Pre-Employment drug screen
• Motor Vehicle Record check

Appeal Rights:
An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.
As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.
Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at View email address on click.appcast.io within ten (10) calendar days from your receipt of notice or acknowledgement of the Department's action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules.

Supplemental Information


The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experienceapplyingor interviewing for this position, please direct your inquiries to our ADAAA Coordinator at View email address on click.appcast.io.
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information:


Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
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This position requires:Four (4) years of relevant experience in an occupation related to the work assigned to this position, including:- Experience in logistics, operations, distribution, mail services, or warehouse management- Demonstrated leadership experience, including supervising teams and/or student employees- Strong organizational and problem-solving skills in a fast-paced environment- Excellent customer service and communication skills- Ability to navigate competing priorities and fluctuating workloads- Familiarity with shipping and mailing processes (USPS knowledge preferred)(Experience must be clearly documented in the "Work History" section of your application. "See Resume" will not be accepted. In addition, part-time work will be pro-rated.)OREducation and Experience:A combination of related education and/or relevant experience in an occupation related to the work assigned equal to four (4) years (Transcripts must be attached for educational credit)Do you meet this requirement?

• Yes
• No

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If you answered "yes", please explain how you meet this requirement including titles and dates of service. If you answered "no", please enter "n/a".
Required Question