Project Scheduler

Job Description

Job Description

TD Thornton

TD Thornton is a premier consulting firm specializing in project management and project controls solutions. We provide strong onboarding and ongoing support to help our people succeed. We welcome applicants from engineering, construction management, project management, business analytics, scheduling, and anyone who thrives in a collaborative environment.

Job Overview

Title: Project Scheduler
Sector: Pharma/Life Sciences
Seniority: Mid-Senior
Location: Walnut Creek, CA
Job Type: Hybrid (Approximately 3 Days per Week Onsite, Additional Site Visits as Needed)

As a Project Scheduler, you will be responsible for developing, maintaining, and managing detailed Engineering, Procurement & Construction (EPC) schedules for a portfolio of commercial, research and development, and pharmaceutical and life sciences. You will utilize Primavera P6 to develop resource-loaded Critical Path Method (CPM) schedules, monitor project performance, and ensure alignment across engineering, procurement, construction, and commissioning activities.

In this role, you will work as a key member of the owner's project management team, collaborating with project managers, engineers, contractors, consultants, vendors, and field personnel throughout the project lifecycle. You will provide scheduling expertise, identify potential risks, and deliver accurate reporting to support informed decision-making and successful project execution.

Your Day-to-Day Activities:

• Develop and maintain detailed EPC project schedules using Primavera P6

• Create and manage Work Breakdown Structures (WBS), activity logic, dependencies, resource loading, and schedule baselines

• Develop and maintain Integrated Master Schedules (IMS) incorporating contractor, vendor, consultant, and owner activities

• Coordinate with project teams to integrate permitting, procurement, utility coordination, and construction milestones into project schedules

• Conduct regular site visits to validate construction progress, activity durations, and schedule accuracy

• Review contractor baseline schedules, monthly updates, and short-term look-ahead schedules

• Monitor critical path activities, schedule variances, and potential delays to project milestones

• Develop schedule forecasts, recovery plans, and mitigation strategies to address project risks

• Support cash flow forecasting and cost/schedule integration throughout project execution

• Develop and maintain project risk registers and assist with risk mitigation planning

• Review Time Impact Analyses (TIAs), schedule changes, and contractor recovery schedules

• Support contract administration through schedule reviews, payment application assessments, and claims mitigation

• Utilize project management and document control systems, including Procore or similar platforms, to verify project progress

• Lead scheduling meetings and coordinate updates with multidisciplinary project teams

• Prepare schedule performance reports, presentations, and executive-level updates

• Develop tactical schedules and support continuous improvements in project scheduling practices

The Job Requirements:

• Bachelor's degree in engineering, construction management, project management, or a related field

• 5+ years of experience in project scheduling, construction management, project controls, or a related discipline

• Strong proficiency with Primavera P6, including schedule development, maintenance, and analysis

• Experience developing and managing detailed CPM schedules for construction or infrastructure projects

• Understanding of EPC project lifecycles, construction sequencing, and schedule dependencies

• Experience developing and maintaining schedule baselines, activity logic, and critical path analysis

• Ability to evaluate contractor schedules, identify variances, and recommend corrective actions

• Working knowledge of resource loading, progress tracking, and schedule forecasting

• Strong written and verbal communication skills with the ability to collaborate across multidisciplinary teams

You'll stand out if you have:

• Project Management Professional (PMP), or similar professional certification

• Experience scheduling commercial, R&D, manufacturing, or other technically complex construction projects

• Experience developing schedules within the pharmaceutical and life sciences industries (Manufacuting facilitiles/campuses)  

• Experience developing and managing Integrated Master Schedules (IMS) across multiple contractors and project stakeholders

• Knowledge of cost-loaded schedules, cash flow forecasting, and integrated project controls

• Experience reviewing Time Impact Analyses (TIAs), recovery schedules, and construction delay claims

• Experience supporting owner-side project management or owner's representative teams

• Strong analytical and problem-solving skills with a proactive approach to schedule challenges

• Demonstrated ability to lead scheduling discussions, coordinate project stakeholders, and maintain accurate project reporting

Compensation & Benefits

• $100,000- $135,000 base salary

• Paid holiday, sick, and vacation time

• Medical, Dental, and Vision Coverage

• Health Savings Accounts (HSAs)

• 401(k) with Company Match

• Annual Bonus

• Tuition Reimbursement

• Paid Parental Leave

• Flexible Spending Account (FSAs)