Office Manager

Job Summary A Crane Rental is looking for a proactive and organized Office Manager to oversee the daily operations of our Pinellas Park office. This role is hands‑on, involving direct management of billing, payroll, accounts receivable, and other essential administrative tasks. The ideal candidate will be a strong communicator with experience in office management, capable of supporting various departments while ensuring the office runs smoothly and efficiently. Key Responsibilities Billing: Execute the billing process to ensure accurate and timely invoicing. Payroll Administration: Assist with time tracking and payroll entry, ensuring all payroll processes are completed accurately and on time. Quotation Management: Assist in the preparation of client quotes with precision and attention to detail. Expense Oversight: Manage office expenses and receipts, ensuring all documentation is accurate and properly filed. Accounts Receivable & Collections: Lead the accounts receivable process, including follow‑ups on collections to maintain healthy cash flow. Dispatch Assistance: Provide support to the dispatch team by handling paperwork and facilitating clear communication. HR Support: Perform light HR duties, including coordinating new hire paperwork, managing drug testing processes, and maintaining personnel files. Work Orders & PO Management: Assist in the entry and management of work orders and purchase orders within the system. Preferred Qualifications Proven experience in office management, with a strong background in billing and administrative tasks. Familiarity with payroll procedures and basic HR procedures like new employee onboarding Exceptional organizational and multitasking abilities. Excellent communication skills, with the ability to liaise effectively across departments. Strong attention to detail and the ability to manage multiple priorities. Construction, crane, heavy equipment, trucking, or industrial experience Dispatching or logistics experience Familiarity with Quick-books or accounting software Understanding OSHA & DOT regulations Experience with payroll systems Working Conditions & Benefits This is an on‑site role based in our Pinellas Park, FL office Standard office hours are 8am –4pm, Monday to Friday 401k/retirement savings plan Performance‑based year‑end bonus eligibility #J-18808-Ljbffr