Veeva Specialist

Job Title: Veeva Specialist
Location: Morristown, NJ (Remote)
Duration: 12 Months (Possibility of extension)
Work Schedule: 9 AM - 5 PM EST, 40 hours per week

Overview:
We are seeking a detail-oriented and innovative Veeva Specialist (Digital Document Management & Quality Assurance) to join our dynamic team.
This role focuses on managing the upload, organization, and maintenance of digital documents in the Veeva platform, ensuring proper anchoring, version control, and compliance with relevant standards.
This role requires close collaboration with the marketing team-including writers and designers-to identify and correct errors before final review, and conduct thorough quality checks.
This role will also maintain regular touchpoints with RC coordinators, and regulatory, medical, and legal reviewers, attending feedback sessions to address needed revisions.
The Specialist will also swiftly catch any typographical or formatting issues, maintain active engagement with stakeholders, and guarantee accuracy and consistency across digital assets. Additionally, the Specialist will support managing project timelines and deadlines in collaboration with a dedicated Project Manager, through our project management workflow tool, aligned with project priorities and business needs.

Key Responsibilities:
• Veeva Promomats Material Submission: manage content submissions for all promotional materials, ensuring proper anchoring, referencing, and linking.
• Edit Processing & Copy Development: Translate Regulatory Committee (RC) meeting outcomes and feedback into actionable updates for writers and designers.
• Ensure all content revisions are accurate, aligned with brand messaging, and compliant with medical guidance and regulatory standards.
• Comprehensive Quality Control (QC): Conduct end-to-end quality control reviews for each document version, going beyond standard review.
• Responsibilities include verifying reference-to-claim alignment, scientific accuracy, formatting consistency, appropriate use of ISI (Important Safety Information) tailored to audience type (e.g., consumer vs. HCP), punctuation, and adherence to regulatory and editorial guidelines.
• Core Claims Library Development: Collaborate with cross-functional partners, including regulatory and medical stakeholders, to overhaul the core claims document for focus brands. • Responsibilities include integrating RC feedback, reformatting content for clarity and usability, updating claims to ensure scientific accuracy and compliance, and building claims libraries and module cards in Veeva Promomats.
• Project Tracking & Workflow Management: Maintain and communicate accurate and up-to-date records of project status, timelines, and task-specific data.
• This includes proactively identifying potential delays, coordinating with stakeholders, and ensuring all deliverables meet quality and compliance standards.

Qualifications:
• Bachelor's degree in medical- or health-related fields.
• 5 years of professional experience with assent compliance and MLR business functions.
• Proficiency in Veeva PromoMats, JIRA, and other workflow management tools.
• Strong understanding of FDA regulations and rules for promotional and advertising materials.
• Excellent communication skills and ability to proactively manage multiple concurrent tasks and workflows.
• Detail-oriented with the ability to maintain process integrity under tight deadlines for end-to-end project delivery.

Preferred Skills:
• Experience with Veeva Vault PromoMats, QualiPSO, DAM, and CRM.
• Familiarity with claims, modular content, and digital asset management.
• Familiarity with project management platforms and methodologies (Agile, Waterfall, etc.).
• Proven ability in managing business partners and internal stakeholders for timely deliverables.