Personal Assistant- Atherton, CA
Full-time
The Calendar Group
Our client is seeking a highly organized and adaptable Personal Assistant in Atherton, CA to support a private family in both personal and household capacities. The ideal candidate is polished, proactive, emotionally intelligent, and service-minded with a “no task too big or too small” mentality. This role requires discretion, flexibility, and the ability to remain calm and organized in a fast-paced environment.
Key Responsibilities
Manage complex domestic and international travel arrangements
Prepare detailed travel itineraries and provide real-time travel support and contingency planning
Assist with packing, unpacking, and travel preparation as needed
Maintain dynamic personal calendars, appointments, and scheduling logistics for the Principals
Coordinate with the Chief of Staff, household staff, and vendors to ensure smooth daily operations
Handle personal errands, shopping, gifting, returns, and household-related tasks
Assist with wardrobe organization, dry cleaning coordination, and household inventory
Provide occasional support with pet care, including scheduling grooming and vet appointments
Anticipate the needs of the Principals and provide proactive support
Travel with the Principals as needed
Qualifications
3-5+ years of experience in a personal or executive assistant role, preferably within a private household or UHNW environment
Strong organizational skills and exceptional attention to detail
Tech-savvy with proficiency in Google Workspace, Apple products, and digital calendar systems
Valid driver’s license, clean driving record, and passport-ready
Comfortable with pets and able to assist with occasional physical tasks such as lifting luggage
Flexible and responsive to last-minute changes and requests
Schedule: 40 hours per week. Hybrid based between the family’s residence and remote work, with domestic and international travel required.
Compensation: Open, DOE
Vacancy posted a month ago
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