Talent Acquisition Specialist - Middletown, NY

Full-time

Description

Join Heritage Financial Credit Union as Talent Acquisition Specialist Do you thrive on building partnerships and creating talent strategies that attract top talent? Are you excited by the idea of leading recruitment efforts through college collaborations, internship programs, and dynamic recruitment events?
Ready to shape the future of an organization by finding and developing diverse talent? As our Talent Acquisition Specialist , you’ll take the lead in creating innovative talent strategies that support organizational growth and drive community impact. You’ll manage the full recruitment process, from engaging with colleges and running recruiting events, to developing strong talent pipelines and ensuring an exceptional candidate experience.

Here's a little about us : Heritage Financial Credit Union is a member-owned financial institution that is committed to helping our members achieve their financial goals and building a stronger community. We believe that everyone deserves access to affordable financial services, and we are dedicated to providing our members with the tools and resources they need to achieve their financial dreams. Our vision is to be the leading financial institution in the communities we serve, and we are committed to creating a culture of excellence where our employees can thrive. We believe in creating a workplace where everyone feels valued and respected, and where we can all work together to achieve our goals. We recognize that our employees are our most important asset, and we are committed to providing them with the training, development, and opportunities they need to succeed. Our Core Values: Experience: Go Above Expectations; Create Positive Moments; Personally Acknowledge Service: Deliver As One Team; Stay A Step Ahead; Guide With Product Expertise Integrity: Do What's Right; Speak the Truth; Own Our Actions People: Grow Together; Respect Every Voice; Build Trusting Relationships; Strengthen Culture & Community =========================================================================================. POSITION PURPOSE

The Talent Acquisition Specialist serves as a strategic recruiting partner for the Credit Union, responsible for attracting, engaging, and hiring diverse, high-quality talent who support the organization’s mission, vision, values, and member experience. This role leads the full-cycle recruitment efforts while providing operational support to the HR team, ensuring efficient processes, regulatory compliance, and a positive candidate and employee experience. Through proactive sourcing, strong partnerships, and effective communication, the Talent Acquisition Specialist helps build a workforce that enables organizational growth, service excellence, and community impact.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Talent Acquisition & Workforce Support

1. Partner with hiring managers, HR leadership, and department heads to assess staffing needs, define recruitment priorities, and develop effective sourcing and hiring strategies that align with the organization’s goals.
2. Manage the full-cycle recruitment process, including job requisition creation, sourcing, screening, interview coordination, candidate evaluation, offer preparation, and hiring documentation.
3. Collaborate with HR to create and maintain accurate, compliant, and market-aligned job descriptions.
4. Create engaging job postings and to external candidate platforms (LinkedIn, Indeed, etc.) and other recruitment channels.
5. Support compensation alignment by collaborating with HR and Benefits & Compensation Specialist to review market data and recommend appropriate pay ranges by role, ensuring compliance with internal compensation structures.
6. Drive recruitment efforts and build internal and external talent pipelines through various platforms and relationships with recruitment agencies, colleges, universities, and community partners.
7. Attend job fairs, career expos, and networking events, promoting the organization’s employer brand and recruiting talent. Manage event logistics including travel, materials, and registration.
8. Conduct initial candidate screenings, coordinate interviews, and gather feedback to ensure a positive and seamless candidate experience from initial contact to offer acceptance.
9. Collaborate with hiring managers and candidates to ensure smooth communication and support throughout the recruitment process. Serve as a point of contact for any inquiries related to the recruitment cycle.
10. Oversee the internal application and promotional process, working with managers to assess internal applicants and ensure compliance with internal promotion policies.
11. Support the design and management of summer internship program.

Applicant Tracking System (ATS) Management & Recruitment Metrics

1. Manage recruitment activities in the ATS (Paylocity), ensuring the system is organized, up-to date, and maintains a well-maintained, accessible candidate pipeline for current and future hiring needs.
2. Regularly audit ATS data, including job postings, candidate details, and recruitment metrics, to ensure accuracy.
3. Lead improvements to ATS automations, workflows, and features to enhance recruitment processes and improve efficiency.
4. Monitor key recruitment metrics (e.g., time to hire, quality of hire, offer acceptance rate) and analyze trends to optimize sourcing strategies and recruitment outcomes.
5. Proactively refine sourcing channels and adjust strategies based on performance and data driven insights to improve candidate quality and volume.

Onboarding & Administrative Support

1. Collaborate with HR to initiate the onboarding process for new hires, including background screenings, HRIS onboarding, and new hire eRequests post-offer acceptance.
2. Assist in the development, coordination, and distribution of internal and external communications related to recruiting initiatives.
3. Act as a liaison between HR and employees, providing timely responses to inquiries and supporting a positive employee experience.
4. Participate in HR initiatives related to performance management, employee engagement, and retention.
5. Provide backup support for other HR functions, including the Benefits & Compensation Specialist and HR Coordinator, as needed.

Compliance & Risk Management

1. Ensure all recruiting and hiring practices comply with federal, state, and local employment laws, Credit Union policies, and regulatory requirements.
2. Support training and preparation for hiring managers on interview best practices and compliance with equal employment opportunity (EEO) guidelines.

Requirements

EDUCATION/CERTIFICATION:

Bachelor’s degree in Human Resources, Business Administration, Communications, or a related field preferred. Associate's Degree or equivalent combination of education and experience will also be considered. SHRM-CP or PHR is highly desirable.

KNOWLEDGE:

Familiarity with talent sourcing platforms (LinkedIn, Indeed, etc.) and Applicant Tracking Systems (ATS), preferably Paylocity. Understanding of human resource reporting and recordkeeping requirements. Working knowledge of employment laws and HR compliance requirements; ability to follow policies and regulatory standards in a financial institution environment.

EXPERIENCE:

• 3–5 years of experience in talent acquisition, recruiting, or human resources with a focus on full-cycle recruiting.
• Experience working in a regulated or service-driven environment (e.g., financial services, healthcare, education, non-profit) that includes both front-line and back-office roles preferred.
• Experience supporting full cycle recruiting processes, including sourcing, screening, interview coordination and offer support.
• Proficiency in HRIS, applicant tracking systems (preferably Paylocity), and Microsoft software (e.g., Word, Excel, PowerPoint).

SKILLS/ABILITIES

• Ability to build effective, trust-based relationships with hiring managers, HR partners, candidates, and community stakeholders.
• Strong service orientation with the ability to deliver a positive, respectful, and consistent candidate and employee experience aligned with Credit Union values.
• Ability to evaluate candidate qualifications, cultural alignment, and potential while supporting equitable and inclusive hiring practices.
• Strong organizational and time-management skills with the ability to manage multiple requisitions, deadlines, and priorities simultaneously.
• High attention to detail and accuracy in documentation, recordkeeping, and data management within HR systems and applicant tracking platforms.
• Ability to quickly learn and apply Bank Secrecy Act (BSA) requirements as they relate to the role.
• Excellent verbal and written communication skills, with the ability to communicate clearly, professionally, and confidentially at all levels of the organization.
• Ability to exercise sound judgment, discretion, and professionalism when handling sensitive or confidential information.
• Ability to represent the Credit Union professionally at job fairs, career events, and community outreach activities.
• Collaborative, adaptable, and proactive approach with the ability to support HR initiatives and continuous process improvement.

What's in it for you?

Salary: $62,300 - $75,000 per year (depending on experience)

Benefits:

- Paid Time Off & Paid Federal Holidays

- Medical, Dental, Vision & Life Insurance

- Employee Assistance Program

- Flexible Spending Accounts (FSA)/Health Savings Accounts (HSA)

- Supplement Benefits: Critical Illness Care, Identity Theft Protection, Pet Insurance, Legal Services

- BenefitsPlus+ perks program (travel, entertainment, gift cards and so much more)

- CareNet - benefits concierge service

- 401(k) with 5% Employer Match

- Educational Assistance

- Paid Time to Volunteer

- HFCU Logo-wear (that our employees wear with pride!)

Equal Opportunity Statement

Employment at our Credit Union is based upon merit, ability, and qualifications. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected status.