Contract Support Administrator

Use our easy apply form to send your application to Cheyanne Muller, the Jobot Pro hosting this job. Compensation Based on Experience. Contract Support Administrator $27 - $34 per hour | Houston, TX | On-site | Consulting Contract Support Administrator | Trading Operations, Trade Settlement, Reconciliation & Cross-Functional Process Improvement A bit about us: A well‑established downstream energy company with a strong presence in the U.S. refining sector. The organization operates multiple large‑scale refineries across key domestic markets and maintains an extensive network of terminals, pipelines, and specialty manufacturing facilities. With a workforce of several thousand employees and significant aggregate crude processing capacity, the company is recognized as a stable, well‑branded supplier within the petroleum industry. Why join us? Flexible work arrangements, including remote or hybrid setups for qualifying roles, based on business needs Alternative work schedules available in select departments, including a 9/80 option Generous time‑off offerings, including paid vacation, company‑recognized holidays, and caregiver leave Additional paid vacation incentives awarded annually to eligible employees Robust retirement programs featuring a competitive 401(k) match and a traditional pension plan Incentive opportunities tied to individual and company performance Broad health coverage options, including medical, dental, and vision plans with FSA and HSA participation Employer‑provided coverage for sick leave, long‑term disability, and life insurance Programs that support employee wellness, including health rewards initiatives and fitness reimbursements Ongoing professional development through tuition assistance, recognition programs, and scholarships for eligible dependents Access to employee savings and discount programs Convenient on‑site resources at select locations, such as health services, dining options, fitness facilities, and financial services Job Details Support trading and product supply operations by managing trade confirmations, contract administration, reconciliation activities, and operational workflows in a fast‑paced energy trading environment. Partner cross‑functionally with accounting, product supply, logistics, and external counterparties to ensure accurate trade execution, timely dispute resolution, and operational continuity. Key Responsibilities: Review, validate, and reconcile physical trade transactions to ensure accuracy from execution through settlement. Generate, process, and manage trade confirmations while resolving discrepancies, pricing issues, and documentation gaps. Monitor contracts, invoices, and trade records within RightAngle, SAP, OpenText, and Excel. Coordinate with internal stakeholders and external counterparties to resolve trade disputes and prevent downstream operational impacts. Support customer and vendor onboarding activities, including documentation review, approval workflows, and account setup. Prioritize and manage multiple concurrent trade reviews, confirmations, disputes, and operational requests in a deadline‑driven environment. Conduct operational research, reporting, backlog analysis, and ad hoc projects for leadership. Identify process inefficiencies and recommend workflow improvements to enhance accuracy, compliance, and productivity. Maintain critical business operations during periods of limited staffing, holidays, and high‑volume trading activity. Track and report operational risks, outstanding issues, and exceptions that could impact trade settlement or business performance. Qualifications: Experience supporting trading, product supply, commodities, energy, or supply chain operations. Knowledge of trade confirmations, contract administration, invoicing, reconciliation, and dispute resolution processes. Strong analytical and problem‑solving skills with exceptional attention to detail. Ability to work independently and effectively manage competing priorities in a fast‑paced environment. Advanced communication skills with the ability to collaborate across departments and with external business partners. Proficiency in Microsoft Excel and enterprise systems such as RightAngle, SAP, or similar ERP/trading platforms. Preferred Skills: Trading & Product Supply Operations Trade Confirmations & Dispute Resolution Contract Administration Operational Risk Management Process Improvement Data Analysis & Reporting Cross‑Functional Collaboration Workflow Optimization ERP & Trading Systems (RightAngle, SAP, OpenText) Stakeholder Communication Key Success Metrics: Accuracy of trade confirmations and contract records Timely resolution of trade discrepancies and disputes Reduction of operational risk and settlement issues On‑time completion of onboarding and documentation processes Process improvement and workflow efficiency gains Consistent support of business‑critical trading operations under tight deadlines Equal Employment Opportunity Statement Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. #J-18808-Ljbffr