Administrative Assistant - Career Path to Project Coordinator

Job Description

Job Description

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Training & development
• Vision insurance

Benefits/Perks

• This position offers real advancement opportunities 
• This is an hourly wage position. Base wage is $17–$20 per hour and is based on experience.
• Medical coverage will be provided (½ of monthly premium) as per company policy.
• Two (2) weeks of paid vacation will be provided.
• The company offers six (6) paid holidays and is typically closed the last week of December.
• Mileage reimbursements are offered based on usage.
• Ongoing opportunities for growth and training, including hands-on exposure to project coordination.

  Company Summary
Spark Signs & Graphics ( specializes in the design, fabrication, and installation of custom commercial signs. We pride ourselves on quality work, a competitive price structure, and genuine customer service — and on giving people room to grow. 

Job Summary
We're a locally-owned sign company specializing in high-quality custom signage for businesses across the region. From design to fabrication and installation, we take pride in delivering creative, professional signage solutions — and we're looking for a dependable, organized Administrative Assistant who wants more than just a job.

This role is the entry point into our project management career path. You'll start by supporting daily operations, customer communication, and project documentation — the same foundational skills our Project Coordinators use every day to manage signage projects from concept through installation. As you grow into the role, you'll take on more responsibility for scheduling, estimates, and client coordination, with a clear track toward a Project Coordinator position for the right person.

This is a full-time, on-site role in a friendly, collaborative environment where initiative and attention to detail get noticed.

Responsibilities

• Answer and direct phone calls and emails in a professional and courteous manner
• Greet and assist customers and visitors, building the client-facing communication skills central to project coordination
• Create and maintain customer files, job folders, and project documentation
• Help prepare quotes, invoices, work orders, and basic reports — the same paperwork Project Coordinators manage daily
• Coordinate schedules for site surveys and installations
• Support project tracking and internal communication between our production, design, and installation teams
• Order office and production supplies as needed
• Assist with social media updates or website content 
• As skills develop, take on increasing ownership of smaller scheduling and coordination tasks — the first step toward independently managing projects

Qualifications

• High school diploma or equivalent (Associate's degree is a plus)
• Previous experience in an administrative, office, or customer service role. Experience in a sign or printing company is a plus.
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with QuickBooks a plus
• Strong organizational skills with attention to detail — this matters as much here as it does in project coordination
• Excellent verbal and written communication skills
• Ability to multitask, prioritize, and work independently in a small team environment
• A genuine interest in growing into a larger role — we're specifically looking for someone who's ambitious about where this position can lead
• Friendly, positive attitude and willingness to learn the signage industry
• Driver's license and a dependable vehicle required

Where This Role Can Lead
Administrative Assistants who show strong organizational skills, reliability, and initiative have a clear path to our Project Coordinator role — supporting Project Managers, managing smaller projects independently, coordinating installations, and building lasting client relationships. If you're looking for a job that turns into a career, this is designed to be that first step.