HR Coordinator

Job Description

Job Description

About the Role

We are seeking a detail-oriented and customer-focused HR Coordinator to support daily Human Resources operations. This role serves as a key point of contact for employees, providing assistance with HR inquiries, onboarding, Workday support, payroll and benefits administration, employee records management, and HR programs. The ideal candidate will have experience in HR operations, strong organizational skills, and proficiency with Workday.

Key ResponsibilitiesEmployee Support & HR Administration

• Serve as the first point of contact for employee HR inquiries via shared inbox and voicemail.
• Respond to routine questions regarding benefits, leave administration, compensation, payroll, and HR policies, escalating complex matters as needed.
• Maintain accurate employee records and HR documentation in compliance with company policies and retention guidelines.
• Process employment verification requests and maintain confidentiality of employee information.

Workday Administration & Employee Resources

• Maintain and update employee-facing Workday guides, resources, and instructional materials.
• Create and manage training documentation and videos for Workday self-service functions.
• Partner with HR subject matter experts to ensure information remains accurate and up to date.
• Identify opportunities to improve employee resources based on recurring inquiries and feedback.

Onboarding & Offboarding

• Coordinate pre-employment onboarding activities, including new hire communications, data verification, and equipment or welcome package requests.
• Facilitate new hire orientation sessions and HR systems training.
• Manage I-9 verification and E-Verify processes while ensuring compliance with federal requirements.
• Process employee separations, exit documentation, benefits notifications, and final timecard review.

Payroll & Benefits Support

• Prepare and submit bi-weekly payroll documentation and assist with payroll audits.
• Review payroll information for accuracy and coordinate resolution of discrepancies.
• Support employee benefits programs and answer routine benefit-related inquiries.
• Perform benefits audits across HRIS, payroll, and carrier systems.

Learning & Development Coordination

• Coordinate logistics for employee training programs and learning events.
• Manage course setup, enrollment, attendance tracking, and participant communications.
• Support company wellness initiatives and employee engagement activities.

HR Operations & Administrative Support

• Process departmental invoices and assist with budget tracking and reporting.
• Coordinate scheduling and logistics for interviews and recruiting activities.
• Manage Outlook distribution lists and support general office and departmental operations.
• Assist with HR meetings, presentations, agendas, and special projects.

Required Qualifications

• 3+ years of experience in an HR Coordinator, HR Administrator, or HR Operations role.
• Experience with onboarding, employee records management, and HR administration.
• Hands-on experience with I-9 verification and E-Verify processes.
• Proficiency with Workday required.
• Strong Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint.
• Excellent communication, organization, and customer service skills.
• Ability to manage multiple priorities while maintaining attention to detail.

Job Type & Location

This is a Contract to Hire position based out of Arlington, VA.

Pay and Benefits

The pay range for this position is $58000.00 - $68000.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Arlington,VA.

Application Deadline

This position is anticipated to close on Aug 12, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.