Legal Practice Assistant

Miles & Stockbridge is seeking a Legal Practice Assistant to join our growing Richmond, VA office. This position plays an integral role in supporting attorneys across multiple practice areas by providing comprehensive administrative and legal support. The Legal Practice Assistant will manage a broad range of responsibilities, including document preparation and management, client and matter administration, billing support, calendaring, court filings, and general practice support.

The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced, deadline-driven environment. Success in this role requires strong communication skills, technical proficiency, sound judgment, and the ability to work both independently and collaboratively while delivering exceptional client service.

Key Responsibilities:

• Support attorneys across litigation, transactional, and multifamily housing practice groups with legal billing, including gathering and submitting back-up documentation, assisting with attorney expense reimbursement requests, and entering attorney time in alignment with the firm's monthly billing cycles.
• Open new client matters by collecting and submitting necessary information from attorneys and clients, initiating conflicts checks, and preparing draft engagement letters.
• Prepare and organize files including copying, scanning, and managing incoming and outgoing mail.
• Prepare, revise, proofread, format, and distribute legal documents, correspondence, reports, presentations, and other materials.
• Coordinate and manage document productions, exhibits, binders, closing documents, signature packets, and other matter-related materials.
• File matter and client information using a document management system such as NetDocs.
• Handle phone calls and schedule meetings and other appointments.
• Coordinate with attorneys, clients, and internal teams to support day-to-day legal operations.

Qualifications:

• College degree preferred.
• 3+ years' experience as a Legal Practice Assistant preferred.
• Knowledge of legal document formatting.
• Understanding of legal billing practices and attorney time entry.
• Knowledge of court filing procedures (both state and federal).
• Ability to operate standard office and legal software, including MS Office Suite, Document Management Systems (such as iManager or NetDocs), and billing systems (Aderant preferred).
• Strong organizational and oral and written communication skills.
• Good time management.
• Professional and pro-active demeanor towards attorneys and clients.
• Ability to work closely and effectively with all levels of firm and department employees.

Miles & Stockbridge offers competitive compensation and benefits package including PTO, medical, dental, vision, life insurance, 401K, Firm sponsored Memberships (i.e. Peloton, Norton LifeLock), and more.

Miles & Stockbridge is not currently accepting resumes or assistance from search firms for this position.

Physical Demands:

While performing the duties of this position, the employee is regularly required to remain in a stationary position or sit for prolonged periods and repeat motions that may include the wrists, hands and/or fingers. The employee is occasionally required to stand and stoop, kneel, or crouch. The employee is frequently required to perform light work that includes lifting and moving objects up to 10 pounds.

Disclaimer and Acknowledgement:

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements will exclude individuals who may pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. Nothing in this job description restricts management's right to assign or reassign duties in this job description at any time for any reason.

Miles & Stockbridge is an Equal Opportunity Employer and committed to cultivating an inclusive environment that embraces and promotes diversity, equity, and inclusion as core values of our firm.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.