Office Coordinator - 2338103

Job Description

Job Description

Job Title: Payroll, Accounts Payable, Accounts Receivable Specialist

Location: Chesterton, IN

Job Type: Full-Time

Reports To: CFO

Salary: $40-$60K

Job Summary: The Payroll, Accounts Payable, and Accounts Receivable Specialist is responsible for managing and overseeing the payroll process, handling the accounts payable and receivable functions, and ensuring accurate financial reporting and compliance with relevant laws and regulations. This role requires strong analytical skills, attention to detail, and the ability to work collaboratively across departments.

Key Responsibilities:

Payroll:

• Process payroll for all employees accurately and on time, ensuring compliance with all applicable federal, state, and local laws.
• Maintain and update payroll records, including employee information, tax withholdings, and deductions.
• Prepare and submit payroll taxes and other mandatory reports to government agencies.
• Address and resolve payroll-related inquiries and issues from employees and management.
• Assist with the preparation of annual W-2 and 1099 forms.

Accounts Payable:

• Review and verify invoices and check requests.
• Sort, code, and match invoices to purchase orders and/or vouchers.
• Prepare and process electronic transfers and payments.
• Reconcile accounts payable transactions and monitor accounts to ensure payments are up to date.
• Maintain vendor files and resolve invoice discrepancies.
• Prepare and process monthly expense reports and credit card reconciliations.

Accounts Receivable:

• Generate and send out invoices to clients/customers.
• Follow up on, collect, and allocate payments.
• Perform account reconciliations and maintain accounts receivable aging reports.
• Monitor customer accounts for non-payment and delayed payments.
• Communicate with customers regarding outstanding invoices and resolve billing issues.
• Prepare monthly, quarterly, and annual accounts receivable reports.

General Accounting:

• Assist with month-end closing processes, including journal entries and account reconciliations.
• Support the preparation of financial statements and reports as needed.
• Maintain accurate and organized financial records.
• Assist in annual audits and provide necessary documentation and support.
• Participate in continuous improvement initiatives to enhance accounting processes and systems.

Qualifications:

• Minimum of 2-3 years of experience in payroll, accounts payable, and accounts receivable roles.
• Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Office Suite (Excel, Word, Outlook).
• Strong understanding of accounting principles and practices.
• Excellent attention to detail and accuracy in financial record-keeping.
• Strong analytical, problem-solving, and organizational skills.
• Ability to handle sensitive and confidential information with discretion.
• Strong communication and interpersonal skills, with the ability to work collaboratively in a team environment.

.We are an equal opportunity employer.

Job Type: Full-time

Pay: $40,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person