Global Payroll Director

Job Description

Job Description

Who We Are

Being naked is the #1 most sustainable option. We're #2. 

Since 2009, we've been on a mission to bring sustainable fashion to everyone. Named one of Fast Company's Brands That Matter and winning a Best Carbon Footprint award, we have big goals like being Climate Positive by 2025, Circular by 2030, and pushing the whole industry forward along the way. Our work has gotten love in Drapers and Sourcing Journal, and TIME wrote about how great our CEO, Hali Borenstein, is. Basically, we're saving the Earth and looking damn good doing it.

We're a global brand with 50+ stores (and counting) around the world, and our own sustainable factory in LA. We innovate across categories like accessories, swimwear, and sleepwear, and we reach millions of people with campaigns like this, this and this.

None of this work is possible without the incredible people behind it. We're a mission-based company that invests in an inclusive culture, so we can innovate together and ensure everyone has the space to grow, thrive, and belong.

And starting right now, we want to do all that with you. 

Work Location / Schedule: Hybrid 4 days/week from New York or Los Angeles HQ,

Position Summary

Reformation is seeking an experienced, strategic, and detail-oriented payroll leader based in the Los Angeles or New York area  to design, lead, and optimize our overarching international and domestic payroll infrastructure and strategy within a fast growing organization. This person will provide strategic leadership and governance for US and International payroll operations including Time and Attendance requirements . They will lead the Sox compliance transition to meet public company requirements and will be responsible for determining our overall payroll tech and governance strategy..

The Director of Payroll will be responsible for end to end payroll tax management including oversight and tracking of new location set up, accurate and compliant withholding, reconciliation, audits and state/country notice management.Partners with People Team, Finance, Tax, Legal, Stock Administration and Tech to ensure streamlined processes, business growth and regulatory compliance.

The Director of Payroll will oversee the payroll team and provide mentorship and guidance in line with Ref Values.

What You'll do

Global Payroll

• Develops and executes the global payroll strategy and operating model for US and International payroll
• Owns and oversees end-to-end payroll operations for US and International payroll
• Develops and executes international payroll expansion strategy
• Oversees Time & Attendance system rules including pay groups, time off accruals ensuring multi-state and country compliance
• Manages payroll vendor relationships,  billing and budget
• Partners with finance to ensure accurate payroll reconciliation
• Fosters strong relationships utilizing Reformation Values and by working collaboratively with corporate teams including People, Legal, Accounting & Finance, Tax, and Tech.
• Drives controls and operational excellence ensuring compliance across all countries
• Directs audit and oversight of the team's activities and processes, ensuring that pertinent internal and external compliance and government interaction standards are met.
• Continually looks for efficiencies in process utilizing technology and ensuring accuracy and compliance 
• Coaches, mentors, and provides leadership development to team members to optimize operational excellence, compliance and customer support. Owns and oversees end-to-end payroll operations for the US using PayChex, ensuring timely, accurate, and compliant payroll processing.
• Leads with a Customer Service mindset ensuring our Ref teams receive accurate, timely information as needed. 

Global Payroll Tax

• Ensure that all federal, state, and local payroll taxes are correctly withheld, reported, paid, and filed in compliance with laws and regulations
• Ensure the accurate, timely review and reconciliation of federal, state, and local taxable wages and withholding tax, unemployment tax, and disability insurance tax for multiple legal entities in the U.S. This includes the review of year-end W-2 balancing and related federal and state agency forms to the payroll system
• Lead payroll tax audits, providing an impact assessment, an action plan to achieve audit deliverables, and resolving discrepancies/inquiries
• Manage  tax notices by implementing SLAs, root cause analysis, strategic vendor oversight and partnership with local agencies as needed
• Partner with Stock Administrator to manage appropriate tax and earnings associated with the Stock program

What You'll Need:

• Bachelor's degree in accounting, finance, business, or a related field preferred 
• 10+  years of experience with public company global payroll, payroll tax compliance while operating in a fast pace deadline-driven environment.
• Certified Payroll Professional (CPP) designation strongly preferred.
• Demonstrated previous success in transforming a payroll function that is manual to one that is highly scalable and efficient.
• Experience setting up payroll requirements for new tax entities is required.
• Deep knowledge of domestic and international payroll systems and processes
• Experience managing multiple payroll vendors and contracts
• Knowledge of and experience with generally accepted accounting principles (GAAP), including Sarbanes-Oxley (SOX) compliance, equity, and time tracking programs.
• Exceptional communication skills with the ability to influence others
• Natural problem solver who produces creative solutions.

Who You Are

• You are an expert in your field that can build sustainable processes and strategies
• You provide 
• You take care in training and developing your team
• You are a proactive problem solver that can act

Compensation

At Reformation, we believe in transparency and equity when it comes to compensation. For this role, the anticipated base salary range is $165,000 – $200,000 + bonus 15% eligibility, depending on a variety of factors, including but not limited to relevant experience, skills, qualifications, and internal compensation equity.

This role may also be eligible for an annual discretionary bonus based on a range of factors, including company performance, department goals, and individual contributions. Bonus amounts and eligibility are not guaranteed and are determined at the company's discretion.

Please note that compensation decisions are made thoughtfully and may vary from the listed range to reflect individual circumstances and evolving business needs. Our total rewards package also includes benefits, perks, and opportunities for growth that contribute to overall compensation. 

Benefits & Perks:

• Eligible employees get employer-sponsored private medical, dental, and vision insurance, as well as commuter benefits to help support your travel to and from work.
• We offer competitive paid time off policies including vacation, sick leave, and company holidays for eligible employees.
• We offer retirement planning support for eligible employees, including the option to invest in Environmental Social Governance-aligned (fancy way to say sustainable) funds.
• We're a mission-based company with offices in LA, NYC and London, as well as a global retail team, which means you'll get to collaborate with people all around the world.
• You'll get access to fertility care support through Carrot, and up to a $5,000 USD reimbursement for related fertility expenses after 1 year of employment.
• We care about the causes our employees care about so we donate to community efforts on a yearly basis.
• We offer a clothing discount, culture events (like our annual Ref Values week and Volunteer Time Off), you know, all the meaningful and fun stuff!

The Reformation is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, disability, or protected veteran status

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