Logistics & Budget Analyst - Fire

Fire Department Logistics Financial Analyst

$61,733.50 - $77,166.85

Job Summary

Under general supervision, perform budgetary, financial, and analytical functions for Fire Department logistics, inventory, fleet, and capital assets. Ensures effective resource allocation, fiscal accountability, and compliance with City policies through budget tracking, cost monitoring, capital asset management, reimbursement support, and financial reporting. Oversee supply and maintenance activities, supports procurement operations, and prepares analytical reports for budget development, revenue tracking, capital planning, and executive decision-making. Provide fleet lifecycle financial analysis, including total cost of ownership, depreciation monitoring, and data-driven replacement planning.

Essential Job Functions

• Serve as the primary financial liaison for Fire Department logistics.
• Monitor expenditures and coordinate with operational units to ensure spending aligns with approved operating and capital budgets.
• Assist in the planning, coordination, preparation, and monitoring of the department's operating and capital budgets by gathering data, evaluating budget requests, and supporting year-end financial activities.
• Track departmental expenditures across cost centers and funding sources, ensuring transactions are properly coded and reflected in the City's financial systems.
• Oversee complex revenue streams, including HAZMAT billing, Dispatch Services, and liquidated damages.
• Ensure accurate invoicing, documentation, and reconciliation of reimbursements for specialized programs (i.e., SWAT, HHW, TCLOSE).
• Manage cost center activity, including preparing receivable documentation, coordinating journal entries, and performing monthly reconciliations to ensure financial system accuracy.
• Analyze financial and operational data to support budget forecasting, program evaluation, and resource allocation decisions.
• Prepare financial reports, budget schedules, and graphic data representations for executive leadership.
• Develop spreadsheet applications and data collection plans to improve management decision-making.
• Support long-range financial planning by analyzing purchasing trends, inventory usage, and asset lifecycles.
• Develop cost projections and condition/aging analyses for fleet and capital assets.
• Maintain the fleet budget in coordination with the Apparatus Specialist Lieutenant.
• Provide financial oversight for bond-funded projects, tracking capital expenditures and documenting asset costs for departmental reporting.
• Test new technology and document logistics processes to improve efficiency.

Other Job Functions

• Maintain audit ready financial records and prepare supporting schedules for budget reviews, reimbursement requests, and executive briefings.
• Collaborate with Purchasing staff and vendors to ensure all acquisitions are properly budgeted and tracked against specific funding sources or reimbursement programs.
• Participate in departmental meetings to provide status reports on requisitions, equipment inventory, and overall budget health.

Minimum Qualifications

Knowledge, Skills and Abilities Required

• Knowledge of modern office methods, procedures, equipment, and computer software.
• Knowledge of research and analysis methods, survey techniques, and statistical and financial analysis Skilled in analyzing possible alternative methods, methods of processing information, and choosing the best solution to problems generating innovative ideas or solutions.
• Skill in maintaining accurate, detailed records.
• Strong skills in Microsoft Office, primarily Excel, Word, and PowerPoint.
• Ability to work after normal business hours and weekends.
• Ability to understand mathematical calculations involving fractions, percentages, and decimals.
• Ability to plan, organize, monitor, and collaborate to accomplish unit objectives.
• Ability to receive detailed information through oral and written communication.
• Ability to exercise discretion and independent judgment utilizing knowledge of the organization's policies and personnel.
• Ability to work in an outdoor environment on an occasional basis and in a warehouse without air conditioning on a regular basis.
• Ability to operate a variety of office equipment including but not limited to a personal computer, telephone, and calculator.
• Ability to perform a variety of physical skills including, but not limited to, sorting, typing, carrying, lifting, and climbing to and from height.

Qualifying Education and Experience

• Bachelor's Degree in Business Administration, Procurement, Logistics, Supply Chain Management or closely related field.
• Two (2) years of experience in budgeting, financial analysis, logistics, or purchasing.
• Or an equivalent combination of education and experience.

Preferred Qualifications

Knowledge, Skills, and Abilities

• Knowledge of principles and practices of administration, organization, management, and budgeting as applied to the public sector.
• Knowledge of government accounting and auditing techniques.
• Knowledge of fire equipment, parts, and materials and how they are utilized.
• Knowledge of fire service industry standards for equipment, supplies, and maintenance (Including but not limited to NFPA 1500, 1851, 1852, 1971, etc.).
• Skill in planning, designing, and preparing professional reports and analyses for department management and the City Manager's Office.
• Skill in effectively communicating conceptual or informative ideas to others in written and oral form, and influencing opinions, attitudes, and judgments.
• Ability to modify budget processes by integrating PC and mainframe applications and data.
• Ability to develop training for City personnel on computer-based applications and data.
• Ability to establish and maintain effective working relationships with other City employees and the public.
• Ability to select from possible alternative methods is the method possessing the information that will lead to the best solution to a problem.
• Ability to analyze and evaluate study and survey findings, identify program alternatives, and recommend feasible actions.

Preferred Education and Experience

• Three (3) years of experience in budgeting, financial analysis, logistics, or purchasing.
• Master's Degree and one (1) year of experience in budgeting, financial analysis, logistics, or purchasing.
• Experience using Workday financial systems and working with municipal purchasing, procurement, and inventory management processes.

Employment Screenings Required

• Criminal Background Check
• Criminal Justice Information Systems (CJIS) Fingerprint Background Screening
  • Meet and maintain qualifications for CJIS access.

City of Arlington is an Equal Opportunity Employer.