Legal Assistant

Legal Support Specialist

Greenberg Traurig (GT), a global law firm with locations across the world in 16 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our team as a Legal Support Specialist located in our Tampa office.

Position Summary:

The Legal Support Specialist (Legal Assistant) will provide high-level legal support to a team of attorneys. They will also provide a wide range of complex technical, document processing, and administrative services in the assigned practice group/department(s).

The successful candidate will effectively manage all aspects of the professional responsibilities of the assigned attorneys. This role also requires extensive coordination with clients. Flexibility to work overtime as needed.

Key Responsibilities

• Coordinates creation of legal documents as well as the editing, proofreading, and processing of legal documents upon request of assigned attorneys, including correspondence, memoranda, closing documents, pleadings, or other practice specific documents
• Maintains legal files (both paper & electronic), organizes and files documents in designated order
• Updates case information, scans and organizes legal files
• Manages document deliveries and tracks final executed documentation
• Receives and evaluates telephone calls for supported attorneys, fielding calls and conveying messages as necessary. Communicates with clients, opposing counsel, courts, and liaisons
• Collaborates and works with Administrative Support Coordinators, Paralegals and other legal support team members where applicable
• Attends team strategy meetings
• Understands firm available resources and leverage most effective resource for desired results
• Assists with overflow work and other special projects as assigned

Qualifications

Skills & Competencies

• Skilled in handling administrative tasks such as attorney time entry, travel arrangements and processing invoices and expenses
• High attention to detail, outstanding organizational skills and the ability to manage time effectively
• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation
• Ability to collaborate well in a team
• Recognizes confidential, sensitive, and proprietary information and maintain such information as confidential
• Position also requires the ability to work under pressure to meet strict deadlines

Education & Prior Experience

• Bachelor's Degree or equivalent experience is preferred
• 3 years of experience within a law firm or other professional organization
• Knowledge of laws, legal codes, court procedures or agency rules of assigned practice group/dept. (ex. State and Federal court filing, including e-filings)
• Experience with e-filing

Technology

• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual's race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.