Administrative Assistant

Job Description

Job Description

Job Overview

Full-time, on-site in Tampa, FL. Monday–Friday, 9:00 AM – 5:00 PM. Pay: $40,000 – $50,000 per year, depending on experience.

We are seeking a dynamic and highly organized Administrative Assistant to oversee daily administrative operations and ensure the smooth functioning of our office environment. This role is vital in maintaining efficient workflows, supporting staff, and providing exceptional customer service. The ideal candidate will bring a proactive attitude, excellent organizational skills, and technical proficiency to foster a productive and welcoming workplace. As our Administrative Assistant, you will be the backbone of our administrative team, managing a variety of tasks that keep our office running seamlessly.

Responsibilities

Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette

Oversee office supplies inventory, procurement, and filing systems to ensure operational efficiency

Coordinate calendar management and scheduling for meetings, appointments, and events using productivity software and Google Workspace tools

Perform data entry, maintain accurate records, and assist with bookkeeping using QuickBooks or similar accounting software

Provide administrative support such as proofreading documents, managing correspondence, and handling clerical tasks with attention to detail

Support customer service efforts by addressing inquiries promptly and providing support via phone or in person

Maintain office organization through filing systems, document management, and ensuring compliance with company policies

Experience

Experience in office administration or administrative roles, with a background in clerical work and customer support

Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications

Familiarity with bookkeeping software such as QuickBooks and basic data entry skills

Bilingual abilities are highly desirable to communicate effectively with diverse clients and team members

Strong organizational skills with the ability to prioritize tasks efficiently while managing multiple responsibilities

Previous experience is very helpful, but we will train the right candidate