Executive Assistant

Job Description

Job Description

Sun Tran is seeking a highly organized, professional, and detail-oriented Executive Assistant to provide high-level administrative and executive support to the General Manager. This position serves as a key point of contact for the General Manager’s Office and plays an important role in coordinating daily operations, managing confidential information, and supporting executive-level communications.

** QUALIFICATIONS: **

High school diploma or equivalent required; college degree preferred. Minimum of five years of office management or executive-level administrative experience, or an equivalent combination of education and experience. Strong organizational, communication, and Microsoft Office skills are required, with the ability to exercise discretion and maintain confidentiality.

** MAJOR FUNCTIONS ** :

• Provide executive level administrative support to the General Manager including calendar management, scheduling, correspondence reports, and presentations.
• Coordinate executive meetings, prepare agendas and materials, conduct research, and record meetings as needed.
• Maintain confidential departmental records and documents, including sensitive personnel and operational information.
• Serve as the primary point of contact for the General Manager's office, greeting visitors, responding to inquiries, and coordinating internal and external communications.
• Assist with departmental budget tracking, expense reporting, financial documentation, and audit preparation.
• Coordinate daily office operations, including purchase orders, invoice processing, office supplies, and maintenance requests.
• Support the planning and coordination of departmental meetings, projects, and special initiatives.
• Collaborate with internal and external stakeholders to ensure effective communication and timely completion of administrative activities.
• Exercise discretion, professionalism, and independent judgement when handling confidential information about sensitive matters.

BENEFITS:

Benefits include health care coverage for employees and dependents, vacation, sick leave, paid holidays

and a 401K retirement plan.

_ If selected for any of the positions, the company requires a background investigation and a pre-employment drug screen. We are an Equal Opportunity/Reasonable Accommodation Employer. _

\nCompany Description

Sun Tran is Tucson's award-winning public transportation system, which is operated by RATP Dev/Tucson Transit Management, LLC (TTM) and under contract with the City of Tucson.

Company Description

Sun Tran is Tucson's award-winning public transportation system, which is operated by RATP Dev/Tucson Transit Management, LLC (TTM) and under contract with the City of Tucson.