EXECUTIVE SECRETARY II

Executive Secretary II $4,733.00 - $5,923.00 per Month New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. Final Filing Date: 9/4/2026 Patton State Hospital, Human Resources Department, is accepting applications for at least one (1) Permanent, Full-Time Executive Secretary II position. This position is under the direction of the Executive Director, providing on-site support to both Executive Director and Assistant Executive Director as well as other executive members on occasions. The incumbent screens incoming correspondences, refers to appropriate staff member for reply, and follows up to insure that deadlines are met; arranges correspondence for the Executive Director's reply in order of priority with appropriate background material attached for reference; independently or in accordance with general instructions, composes correspondence on a wide range of subjects requiring a thorough knowledge of the hospital policies and procedures; reviews outgoing correspondence prepared by other staff members for the Executive Director's signature for consistency with the department and hospital policy as well as for format, grammatical construction, and clerical error; gathers and summarizes data; prepares report briefs and correspondences; compose letters or reports independently or from instructions; arranges meetings for the Executive Director and the Assistant Executive Director, prepares agenda, and makes adjustments as necessary in scheduled meeting times; attends meetings and conferences, takes and/or summarizes notes into minutes, and distributes minutes; screens a variety of visitors and telephone calls, and where appropriate, refers to other staff members or personally provides information on established hospital programs and policies; relieves the Executive Director and Assistance Executive Director of routine office details; contacts both internal and external members on behalf of the Executive Director, including but not limited to staff, patients, patients’ families, other DSH hospitals and Headquarters, other federal, state, county, city, and community entities; maintains confidential and administrative files; tracks the Executive Office daily activities; prepares daily sign-in sheets for the executive members; collects and processes timesheets; supports other clerical and analytical staff for the executive team; and performs minor administrative assignments independently. Proficiency in operating modern office methods, supplies, equipment and procedures, attention to details, organization skills, and working experience in high-level executive and administrative settings are highly desired. The incumbent is expected to collaborate effectively with various team members; possess strong communication skills in both verbal and written English. Business English and correspondence are an essential part of daily tasks. The incumbent should be able to type at a speed of at least 45 words per minute; navigate among common Office software applications; direct the work of other support staff or temporary personnel; handle with courtesy and tact a wide variety of public contacts both on the telephone and in person; understand and carry out directions following a minimum of explanation; analyze situations accurately and take effective action. Working Conditions Patton is a forensic psychiatric hospital and was established in 1890 and opened in 1893. DSH-Patton provides treatment to forensically and civilly committed patients within a secure treatment area. The hospital does not accept voluntary admissions. Minimum Requirements EXECUTIVE SECRETARY II The position requires a Background Investigation be cleared prior to being hired. The position requires Medical Clearance prior to being hired. Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Please review the Benefits Summary that may also be found on the California Department of Human Resources (CalHR) website. You will find information on the benefits afforded by membership in the Public Employees’ Retirement System (CalPERS), benefits and protections provided to public employees by the State Civil Service Act, and salary ranges and a summary of the Executive Secretary II classification. Contact Information Department Website: Human Resources-Employment Unit View phone number on click.appcast.io EEO Contact: Rachel Guerrero View phone number on click.appcast.io View email address on click.appcast.io California Relay Service: View phone number on click.appcast.io (TTY), View phone number on click.appcast.io (Voice) Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug‑free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. #J-18808-Ljbffr