Registrar, Available 2026 - 2027 School Year

Job Title: Registrar – Middle/HighThis is a 245 day position. Pay Schedule: Grade 108 This position is for the 2026 - 2027 school year.Department: Leadership and Administration Schedule: 108Reports To: Principal Workdays: 245Classification: Classified FLSA Status: Non-ExemptPCS Code: 86 Date: May 2025Our Mission: In partnership with our community, we empower students to discover their potential and prepare for a successful future.Our Core Values: Belonging, Learning, Continuous Improvement and JoyOur Vision: Richland Two is a dynamic school district committed to creating an environment where students feel connected, engaged, and supported so that they can experience academic and personal achievement.Position SummaryUnder general supervision, provides administrative support for the student registrar office at the school level, in coordination with assigned administrators. Receives ongoing guidance and direction from the District Registrar's Office. Accurately completes the student enrollment and withdrawal process in compliance with state/federal regulations and District policies. Exercises independent judgment in following and explaining District registration policies and procedures; coordinates duties of the registrar's office; and provides support for department/school initiatives.Minimum RequirementsEducationHigh School Diploma required.Associate's degree in secretarial science or business preferred.Certification/LicenseMust possess a valid South Carolina Driver's License or government issued picture ID.Work ExperienceThree (3) or more years of responsible secretarial and/or clerical support experience; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities. Experience with the District student data management system preferred.Knowledge, Skills, and AbilitiesKnowledge of state and federal laws, South Carolina Department of Education enrollment compliance procedures, Board policies, and school procedures applicable to enrollment records management.Proficient knowledge and use of computer applications relevant to the position, including the District student information systems.Strong organizational and problem-solving skills to manage deadlines and address issues such as special program registrations, insufficient documentation, late registrations, etc. Excellent attention to detail when verifying documentation.Excellent communication and interpersonal skills. Ability to maintain a professional and courteous demeanor under pressure and in difficult situations.Ability to communicate effectively with students, parents, school, and District staff in oral and written form. Proficient skills in business English, writing, editing, and preparing correspondence, presentations, and other documents.Demonstrated ability to analyze, compare and interpret data; format into reports; and make judgments based upon this knowledge.Ability to apply judgment and complex logic in defining problems, collecting information, and drawing valid conclusions.Ability to anticipate work to be completed; ability to initiate proper and acceptable direction for the completion of work with limited supervision and instruction.Ability to maintain high standards of organization, accuracy, and timeliness in exercising duties.Ability to manage frequent interruptions in a flexible manner and difficult, stressful situations in a professional and appropriate fashion.Ability to work independently and as a productive member of a team.Ability to thrive in a fast-paced, continually changing work environment.Essential DutiesImplements District and departmental registration recordkeeping systems, including the student information system, in compliance with South Carolina Department of Education requirements.Monitors online registration enrollments; verifies non-duplication; requests records for incoming students to include, but not limited to Individualized Education Plans (IEP), Section 504 Accommodations Plans, disciplinary records, and custody orders.Determines the type/legitimacy of enrollment through various means, including verifications of legal guardianship, school zoning determinations, and proofs of residence. Ensures compliance with District and state registration requirements.Assists families with student enrollments/withdrawals through on-site and electronic correspondence.Coordinates enrollment appointments between school staff and student/family. Provides students with class schedules, transportation schedules, access to various District communication systems, etc.Coordinates with school and District staff to initiate required support services, such as Special Education services, nursing services, social work services, etc. Provides school/District staff with regular updates on student registration issues.Facilitates student withdrawals by overseeing the return of school/District issued materials, completion of records requests from receiving schools, updating withdrawal databases, etc.Provides excellent customer service in response to all complaints and inquiries or refers them to the appropriate persons and/or departments. Provides appropriate written correspondence to interested parties, as requested by the supervisor or District Registrar.Reviews and approves accurate online registration data for import into the student data management system; completes updates in a timely manner.Serves as the custodian of confidential student records from previous and current schools; maintains a well-organized data management system for records storage that provides appropriate staff access to student records.Updates changes in student data such as guardianship changes, address changes, court orders, proofs of residence, affidavits, etc., on a regular basis.Conducts the annual collection, verification, and documentation of proofs of residence; collaborates with District staff to update returning student information via yearly online registration.Analyzes data to prepare and distribute various data extraction reports for teachers, administrators, District staff, and state/federal accountability requirements.Collaborates with the office of the District Registrar to assist with student registration problems, legal and custody issues, enrollment legitimacy issues, etc.Provides general clerical support by answering telephones, filing, data entry, etc., as assigned by the supervisor.Assisting in providing adequate coverage for the front office by greeting and assisting visitors, students, and staff, as assigned by the supervisor.Adheres to the highest standards of confidentiality concerning sensitive matters, students, and staff. Ensures Federal Rights and Privacy Act (FERPA) regulations are strictly observed in the management of student records.Serves as a role model for others; dresses professionally; willingly accepts responsibility; and demonstrates pride in the public education profession.Demonstrates prompt, regular attendance and is available to work in-person during normal business hours.Willingly performs other duties as assigned by the supervisor.Physical Abilities and Working ConditionsThe physical abilities and working conditions are representative of, but not intended to be, an exhaustive list of the requirements for positions in this classification. In the event of an emergency or situation requiring guidance from Federal, State, Local, or District authorities, the requirements of this position may change to best serve the needs of our students.Vision: Ability to read small print and view a computer screen for prolonged periods of time.Hearing: Ability to tolerate exposure to noisy conditions.Speech: Ability to be understood in face-to-face communications, to speak with a level of proficiency and volume to be understood over a telephone, computer, or virtual setting.Upper Body Mobility: Ability to use hands to grasp and manipulate small objects; manipulate fingers; twist and bend at wrist and elbows; extend arms to reach outward and upward; use hands and arms to lift objects; turn, raise, and lower head.Strength: Ability to lift, push, pull and/or carry objects which weigh ten (10) or more pounds on a frequent basis.Environmental Requirements: Ability to work independently; work cooperatively with others; work indoors; work outdoors as necessary for the position.Mental Requirements: Ability to read, write, understand, interpret, and apply information on a moderately complex level essential for successful job performance; math skills at a proficiency level appropriate to the position; sound judgment; the ability to process information quickly; accurately follow verbal procedures and standards; give verbal instruction; rank tasks in order of importance; copy, compare, compile and coordinate information and records. Understand and adequately manage stressful situations, emergencies, frequent interruptions, and interpersonal conflicts.Additional Work Conditions and Physical Abilities: Reliable transportation required.Richland School District Two is committed to providing equal access to educational and employment opportunities regardless of race, color, religion, national origin, disability, pregnancy, age, sex, sexual orientation, gender identity status,