Office Assistant

Office AssistantUnder general supervision, performs other general clerical duties as necessary to help maintain efficient and effective office operations. Reports to the immediate supervisor.Specific duties and responsibilities include:Greeting and signing in visitors to the schoolInteracting with visitors and directing them to the proper placeAnswering telephone and directing callers to appropriate personConducting computer data entry to process, record, update and retrieve department information and to prepare spreadsheets and reportsPerforming general clerical work including entering data into the computer, answering the telephone, typing reports and correspondence, copying and filing documents, matching/sorting invoices, processing daily mail, and creating reports or packetsPreparing and submitting daily logs, routine forms and reports, and spreadsheetsOperating a variety of equipment, such as a computer, printer, Internet, email, scanner, copier, adding machine, and telephoneMay order or keep inventory of equipment and various supplies, inspect equipment and call when repair is necessaryAssisting supervisor and other staff persons with special projects as assignedInteracting and communicating with departmental supervisors and co-workers, District department heads and employees, general public, etc.Complying with all federal laws, state statutes, Board policies, administrative rules, and directivesMinimum education and training requires a high school diploma supplemented by one year of data entry experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.