Program Administrator

Program AdministratorThe Program Administrator (PA) works in conjunction with Project Managers and Account Manager to create and manage the day-to-day administration of client programs supporting project workflows including scheduling, meeting minutes and action delegation, proposal and change order support, and technology support. The primary responsibility of the PA is to handle as many non-technical aspects of project management as possible to allow the PM to focus on the technical components of the project. This role will work directly with Project Managers, however, will require independent work styles.Your Key Responsibilities:Has the ability to work and acclimate to different styles of PMsGo-to person for project setup and financial trackingAdministering contracts from initialization to close-outResponsible for tracking/logging the status of proposals and contracts throughout the approval cycle, and follow up with PM's and client contacts and sub-consultants as directedCreating and updating Project Setup Forms, Project Implementation Plans, and Project FilesPrepares, or assists in the preparation of contract documents, letters, or reports as assignedWill need to learn client communication portals for the transmittal of contract related documents and invoicesCode invoices, verify budgets on tasks and correspond with the sub-consultants on revisions of invoices as necessaryReview proposals and contracts and gain an understanding of scope of work, schedule, fees, and limitations and conditionsUnderstand Stantec's Signing Authority Matrix (SAM) and PM FrameworkBe point person on Insurance – aware of COI requirements for Stantec and clientKnowledge of HSSE and work with PM to ensure project is meeting all requirementsBe familiar with sector marketing and pipeline to assist with project set up in systems.Assist PMs with ISO-9001 Quality Management System compliance and internal/external project auditsAbility to receive and work with necessary information in various formats (i.e. via reports, spreadsheets, emails, in-person meetings, project schedules)Help identify need for change orders and assist with prep and follow-up and reallocation of project/task budgets as needed, in coordination with the PM and PAAssist with project closeoutYour Capabilities and Credentials:The position requires the incumbent to have knowledge of a variety of computer software, specifically, Microsoft Word, Microsoft Excel, Microsoft Power Point, and Adobe AcrobatAbility to multi-task and prioritize in a fast-paced environment, with flexibility to juggle numerous writing projects simultaneously in a rapidly changing environmentExcellent interpersonal skills and ability to interact with all levels of staff and managementStrong command of the English language in documentation with excellent communication skillsAbility to quickly learn new software applications to improve speed in delivering final productMust possess a high degree of confidentialityAbility to work flexible hours as projects and deadlines requireMust bring initiative to identify and execute tasks to support successful project deliveryEducation and Experience:Degree/diploma/certificate or equivalent in related field; or equivalent combination of education and experience.Minimum of 5 years of relevant work experience.Typical office environment working with computers and remaining sedentary for long periods of time.Field work may include exposure to the elements including inclement weather.About Stantec:Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.Pay Range: Locations in CO, HI, IL, MD & Various CA, NJ, VA Areas-$74,300.00 - $107,700.00 AnnuallyPrimary Location: United States | CA | SacramentoOrganization: BC-2042 CommDev-US WestEmployee Status: RegularBusiness Justification: New PositionTravel: NoSchedule: Full timeStantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.