Accounts Receivable Coordinator

Accounts Receivable Coordinator

Mactac is seeking a detail-oriented Accounts Receivable Coordinator to join our Finance team. In this role, you will help ensure the accuracy of customer accounts, cash application, invoicing, and account reconciliations while partnering with customers and cross-functional teams to support efficient financial operations.

This is an excellent opportunity for an accounting professional who enjoys problem-solving, process improvement, and delivering accurate results in a collaborative, fast-paced environment. You'll play a key role in maintaining financial integrity, supporting customer satisfaction, and contributing to the success of our business.

Responsibilities include:

Accounts Receivable & Cash Management

• Applying and posting customer payments received through checks, ACH, wire transfers, credit cards, and other electronic payment methods.
• Reconciling daily cash receipts with bank activity and general ledger postings.
• Processing customer credit card transactions through online payment platforms.
• Researching and resolving payment discrepancies in partnership with customers and internal teams.
• Reconciling unapplied cash, credits, deductions, and account balances.
• Maintaining accurate customer account records and supporting documentation.
• Monitoring account activity to ensure timely and accurate cash application.
• Preparing daily, monthly, and periodic account reconciliations using approved reconciliation tools.
• Supporting month-end close activities, including BlackLine reconciliations and general ledger balancing.
• Partnering with accounting teams to reconcile deposits, ACH transactions, wire transfers, and credit card activity for both U.S. and Canadian operations.

Invoicing & Billing Operations

• Coordinating daily invoicing activities, including creating, posting, printing, and distributing manual and system-generated invoices.
• Processing invoice corrections, customer credit memos, and expedited invoice requests.
• Collaborating with Customer Service, IT, Cost Accounting, Traffic, and Office Services to maintain efficient invoicing processes.
• Ensuring all invoicing activities are completed accurately and within established service levels.

Customer Support, Collaboration & Continuous Improvement

• Responding to customer inquiries, assist with collections activities, and resolve account issues by partnering with customers and internal teams.
• Supporting training, cross-functional projects, reporting requests, and process improvement initiatives.
• Providing backup support for the Accounts Receivable Lead and assist with special projects as needed.

Financial Reporting & Audit Support

• Preparing reconciliation and cash application reports.
• Validating cash postings against bank reports and general ledger accounts.
• Monitoring daily transactions to ensure financial accuracy and compliance.
• Supporting internal and external audits by assembling requested documentation and account support.

Qualifications:

• High school diploma or GED required. Associate's or Bachelor's degree in Accounting, Finance or a related discipline is preferred.
• Minimum of 2 years prior Accounts Receivable experience is required.
• Should possess a strong understanding of cash application, invoicing, reconciliations, and customer account management.
• Prior exposure to multi-entity, multi-company, or international accounting environments preferred.
• Experience with JD Edwards, Oracle, or other Enterprise Resource Planning (ERP) systems preferred.
• Experience with BlackLine reconciliation software preferred.
• Exceptional attention to detail and organizational skills.
• Strong analytical and problem-solving abilities.
• Accurate data entry and 10-key proficiency.
• Advanced Microsoft Excel and Microsoft Office skills.
• Ability to manage multiple priorities and consistently meet deadlines.
• Self-motivated with the ability to work independently while maintaining a high level of accuracy.
• Excellent verbal and written communication skills.

Company Overview:

Headquartered in Stow, Ohio, Mactac was founded as Morgan Adhesives Co. in 1959 by the late entrepreneur Burton (Burt) Morgan. Along with financial backing from Bemis Co. and a business model that focused on providing high quality products, innovative solutions and superior customer service, Mactac flourished. For over 65 years, we've been manufacturing and distributing pressure-sensitive adhesive (PSA) materials that are used in label printing, graphic design, packaging, retail display, fleet graphics, automotive assembly, medical device assembly, and more. Today, Mactac employs more than 1,100 people and has operations in the United States, Canada and Mexico.

Mactac's parent company, LINTEC, is a leading company in the field of adhesive materials. The product lineup covers many diversified fields including not only adhesive papers and films for seals and labels, but also shatter-proof window films, adhesive sheets for outdoor signs, interior finishing mounting sheets, automobile-use adhesive products, semiconductor-related tape, and LCD-related adhesive products.

Mactac pressure sensitive adhesives are used in a wide range of markets and industries, and our business is structured accordingly. We are a vertically integrated organization comprised of five business units – each specially designed to meet the unique needs of our customers.

Disclaimers:

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

It is the policy of Mactac that all employees are employed at the will of Mactac for an indefinite period and are subject to termination at any time, for any reason, with or without cause or notice. At the same time, employees may terminate their employment at any time and for any reason.

Equal Opportunity Employer. All qualified candidates will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, pregnancy, genetic information, creed, citizenship status, marital status or any other consideration prohibited by law or contract.

We will not accept unsolicited resumes from agencies. Please do not send agency resumes to our website or Mactac and affiliated employees.