Recruiting & Hiring Specialist (ECI)

POSITION SUMMARY:

Functions are carried out in keeping with the Goals, Mission, and Policies of the YMCA of the East Bay. Under direction of the ECI Operations department, the Recruitment & Hiring Specialist is responsible for supporting and coordinating recruitment, hiring, onboarding, and related administrative functions for Early Childhood Impact (ECI) staff. This role supports continuous program improvement by supporting full-cycle recruitment activities, onboarding, compliance tracking, candidate communication, and cross-functional coordination with Operations, Hiring Managers and site leadership.

QUALIFICATIONS:

• AA degree or two years of equivalent coursework, BA preferred.
• Two years of experience in a high paced, diverse atmosphere; recruitment and workforce/job training preferred.
• Experience serving dual language and immigrant populations, non-traditional college students, first generation college students, and low-income workers is preferred
• Strong organizational, customer service, written, and verbal communication skills.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, databases and other computer programs
• Bilingual in Spanish preferred.
• Ability to manage multiple priorities and maintain a high level of confidentiality.
• Valid California Driver’s License/proof of auto insurance/annual DMV check required
• Criminal record clearance and health requirements that include physical exam, TB screen and immunizatioN

WHY YOU WILL LOVE WORKING HERE

• Medical, Dental, and Vision Insurance – Full-time employees are eligible for heavily subsidized coverage with several plan options.
• Basic Life and AD&D Insurance, with options for Voluntary Life and AD&D coverage.
• Flexible Spending Accounts (FSA) for health and dependent care expenses.
• Long-Term Disability Insurance for added financial protection.
• Employee Assistance and Wellness Programs to support mental health and work-life balance.
• Commuter Benefits available for eligible employees.
• 12 Designated Holidays.
• Paid Time Off for vacation and sick leave.
• Professional Development Opportunities and ongoing training to support your career growth.
• YMCA Membership Benefits and discounts on programs for you and your family

ESSENTIAL FUNCTIONS:

1. Develop, implement, and refine recruitment strategies aligned with ECI staffing goals.
2. Coordinate onboarding activities for new hires, including appointments, transitions into work assignments, and required documentation.
3. Build and maintain partnerships to attract diverse, qualified candidates who reflect the communities served, including evaluate recruitment methods, tools, and platforms to improve hiring outcomes.
4. Coordinate key aspects of the hiring process, including applicant review, screening, interview scheduling, interview panel coordination, reference checks, and pre-employment steps.
5. Conduct or support candidate assessments to evaluate qualifications, experience, and alignment with YMCA mission and values.
6. Serve as a point of contact for candidates and respond to inquiries regarding job openings, hiring status, and onboarding steps.
7. With the team, develop, update, and maintain onboarding procedures, materials, tracking tools, and schedules.
8. Support UKG recruiting and onboarding workflows, recordkeeping, and monitoring.
9. Coordinate with Human Resources, Workforce Development, Operations, and Center/site leaders to ensure timely staffing, file completion, and a positive onboarding experience.
10. As needed, post, maintain, and monitor job openings and candidate pipelines across recruitment platforms.
11. Maintain accurate files, data entry, and reporting related to staffing, licensing, funding, compliance, staff qualifications, and staff placements.
12. Support tracking and facilitation of employee pre-employment and ongoing requirements, including health clearances, safety requirements, CPR, and other required certifications.
13. Provide administrative support for day-to-day functions, including communications, staffing updates, and reporting systems.
14. Market the program to potential employees using outreach campaigns, community engagement, and e-recruiting strategies.
15. Ensure strong communication and coordination between ECI departments, HR, and administrative partners.
16. Maintain confidentiality and handle sensitive candidate and employee information appropriately.
17. Special projects and other duties as assigned.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

• Sufficient strength, agility and mobility to perform essential functions
• Must be able to work on a computer for an extended period of time
• Must be able to travel locally for meetings, training and special events
• Must be able to work some nights and weekends
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

MEASURE OF EFFECTIVENESS

This position has a primary impact on the operations of the YMCA East Bay Early Childhood Impact Program. Therefore, the effectiveness of the fulfillment of this position should be measured by:

1. Ability to meet staffing goals established by ECI leadership.
2. Timely recruitment, hiring, and onboarding of staff, as applicable.
3. Accuracy and completeness of HR and compliance records.
4. Positive relationships with candidates, internal teams, and external partners.
5. Effective coordination of onboarding and transitions into assignment.
6. Must be able to travel locally for meetings, training and special events

LEADERSHIP COMPETENCIES:

• Communication and Influence
• Developing Self and Others
• Engaging Community
• Emotional Maturity
• Inclusion
• Collaboration
• Functional Expertise

Equal Opportunity Employer


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For further information, please review the Know Your Rights notice from the Department of Labor.