Senior Administrative Support Specialist

Job Description

Company Description NOBLE – National Organization of Black Law Enforcement Executives – is a national leader in redefining policing and public safety across the United States. The organization brings together law enforcement executives and public safety professionals committed to equity, justice, and community-focused solutions. NOBLE works to influence policy, provide professional development, and advance best practices in law enforcement leadership. Team members support initiatives that strengthen partnerships between agencies and the communities they serve, contributing to safer and more inclusive environments for all.\n
Role Description The Senior Administrative Support Specialist is a full-time, on-site role based in Alexandria, VA, providing high-level administrative and operational support to NOBLE’s leadership and staff. This role manages daily office functions, including scheduling meetings, maintaining calendars, organizing documents, and coordinating correspondence. The specialist will handle phone and email inquiries, support event and meeting logistics, assist with basic accounting tasks such as invoice processing and expense tracking, and maintain accurate records and databases. Responsibilities also include preparing reports and presentations, supporting membership and stakeholder communications, and ensuring a professional, efficient, and welcoming office environment. The role requires proactive problem-solving, attention to detail, and the ability to manage multiple priorities in a fast-paced setting.\n
Qualifications
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• Strong administrative assistance skills, including calendar management, document organization, and office coordination.
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• Professional phone etiquette and customer service skills to interact effectively with members, partners, and the public.
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• Clear and professional communication skills, both written and verbal, for correspondence, reports, and internal collaboration.
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• Basic accounting skills, such as handling invoices, expense reports, and tracking payments with accuracy.
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• Proficiency with office software (e.g., Microsoft Office or similar), databases, and digital filing systems.
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• Ability to prioritize tasks, manage deadlines, and work independently while supporting multiple stakeholders.
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• Demonstrated discretion and confidentiality when handling sensitive information.
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• Previous experience in a nonprofit, public safety, or member-based organization is beneficial.
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• High school diploma required; some college coursework or an associate/bachelor’s degree in business, administration, or a related field is preferred.
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