Executive Administrative Assistant

Executive Assistant (Contract to Hire)

Location: Little Ferry, NJ (100% Onsite)
Salary: $75,000-$85,000 (depending on experience may go Direct Hire for right candidate)
Position Overview

Our client is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership, including the CEO and executive team. This role requires a professional who can manage competing priorities, maintain confidentiality, and serve as a trusted liaison across all levels of the organization.

The ideal candidate thrives in a fast-paced environment, demonstrates strong judgment, and is comfortable handling complex scheduling, communications, and project coordination responsibilities.

Key Responsibilities

• Provide executive-level administrative support, including drafting communications, emails, and presentations on behalf of leadership.
  
  
• Manage complex calendars, schedule meetings, and prioritize sensitive and time-critical matters.
  
  
• Coordinate domestic and international travel arrangements, including detailed itineraries and supporting materials.
  
  
• Prepare meeting agendas, compile reports, and develop presentations for executive meetings.
  
  
• Record meeting minutes and ensure timely follow-up on action items.
  
  
• Handle expense reporting and purchase order creation; review and coordinate invoice processing.
  
  
• Plan and manage logistics for meetings, events, and offsite functions, including vendor coordination and catering.
  
  
• Serve as a gatekeeper and liaison, exercising discretion in determining priorities and escalating urgent matters.
  
  
• Prepare summaries and synthesize information from various sources into concise executive-level updates.
  
  
• Maintain organized electronic filing systems, office operations, and conference room readiness.
  
• Support special projects, data compilation, and administrative initiatives as needed.
  
  

Qualifications

• 5+ years of executive administrative support experience preferred. (suggested based on scope; not specified in source)
  
  
• Strong ability to manage multiple priorities in a fast-paced environment.
  
  
• Excellent written and verbal communication skills.
  
  
• Exceptional organizational and time management skills with strong attention to detail.
  
  
• High level of discretion and ability to handle confidential information.
  
  

Work Environment & Schedule

• 100% onsite in Little Ferry, NJ
  
• 9-5 pm with one hour unpaid lunch- 35 hour workweek. Some OT required from time to time.

Pay Details: $35.00 to $45.00 per hour

Search managed by: Tracy Galarza


Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.


Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.