Temporary Administrative Assistant

We are seeking a reliable and organized Administrative Assistant for a temporary, onsite position expected to last approximately 36 months, with the possibility of conversion to full-time employment. This is a non-remote role that will support daily office operations, coordinate communication, maintain records, and assist team members with administrative tasks. The ideal candidate is professional, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

Responsibilities

• Answer and direct phone calls, emails, and other correspondence in a professional manner.
• Greet visitors, clients, and vendors and provide general front-office support.
• Schedule appointments, coordinate meetings, and maintain calendars for staff or leadership.
• Prepare, edit, and organize documents, reports, letters, and memos.
• Maintain electronic and physical filing systems, ensuring records are accurate and accessible.
• Process incoming and outgoing mail, deliveries, invoices, purchase orders, and expense reports as needed.
• Order and track office supplies, coordinate equipment maintenance, and support general office organization.
• Assist with data entry, basic reporting, meeting notes, and follow-up reminders.
• Support event planning, travel arrangements, onboarding preparation, and other administrative projects.
• Handle confidential information with discretion and professionalism.

Required Qualifications

• High school diploma or equivalent required; associate degree or administrative certification preferred.
• Previous administrative, clerical, receptionist, or office support experience preferred.
• Strong written and verbal communication skills.
• Excellent organization, time management, and attention to detail.
• Proficiency with Microsoft Office, Microsoft 365, email, calendars, and common office equipment.
• Ability to prioritize tasks, meet deadlines, and work independently or as part of a team.
• Professional demeanor and strong customer service skills.