Commercial Coordinator

Catering Administrative Assistant

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

Oceanfront elegance within an iconic social club setting. From the moment it first opened its doors on New Year's Eve 1930, The Surf Club has hosted history. It is here that you will find Four Seasons Hotel at The Surf Club. An icon in the Miami Beaches, located near Sunny Isles, this beachside hotel brings a new era of luxury, with celebrated dining and a world-class spa, to its Surfside shores.

About the Role

Responsible for providing administrative support to the Catering Managers and Director while being familiar with all aspects of the catering planning process. Assist in the organizing of social events and act as a liaison with the Hotels Department and Division Heads in planning internal Four Seasons meetings.

What You Will Do

• Maintain Delphi accounts, including traces, creating and updating bookings, manipulating events in the function diary and the preparation of Banquet Event Orders.
• Facilitate all aspects of internal Four Seasons Resort Meeting Program under the guidance of the Catering Sales leadership.
• Complete distribution of Catering correspondence to the Hotel operating departments as required. Examples: Amenity Cards, Resumes and Banquet Events Orders.
• Maintain the various Catering file systems, both electronic and paper, including Account Files, Program Evaluation Database, Master binders for Banquet Event Orders and Resumes.

What You Bring

• College Education Preferred
• Previous secretarial, hotel, and/or related experience required.
• Food and Beverage knowledge is a plus.
• Detail oriented, well developed organizational skills and a strategic thinker.
• Ability to multitask.
• Proficient in MS Word, Excel, Internet, Lotus Notes, and Delphi.

What We Offer

• Competitive Salary, wages, and a comprehensive benefits package
• Excellent Training and Development opportunities
• Employee Discount for stays at any Four Seasons worldwide
• Complimentary Dry Cleaning for Employee Uniforms
• Complimentary Employee Meals
• Employee Parking

Schedule & Hours

• Full Time

Candidates must have valid work authorization for the U.S.

Four Seasons is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply.