Assistant Project Manager [Healthcare]

Job Description

Job Description

Title: Assistant Project Manager

Exemption Status: Exempt

Last Update: 08_12_2024

About the Role

The Assistant Project Manager position is primarily responsible for the oversite of a specific scope that is defined and managed through one or more Subcontractor contracts valued from $500k to $10m. Timely decisions are made and executed that impact the construction project’s schedule and financial outcomes. These decisions utilize the Assistant Project Manager’s knowledge of building methods, materials, and sequencing for systems, such as mechanical, electrical, plumbing, and fire.  

Skills & Qualifications

• Bachelor’s Degree in Construction, Engineering, Architecture, or Business and a minimum of 4-years of experience with a General Contractor
• Demonstrated results on construction projects of similar type, size, scope, and complexity as contracted by Linbeck (strongly preferred)
• Proficient at overseeing another employee's work, managing assigned tasks and providing motivation for employees and by using a variety of supervisory skills to arrive at the desired outcome.
• Proficient and demonstrated results on construction projects of similar type, size, scope, and complexity as contracted by Linbeck
• Proficient at initiating decisions and actions with a focus on achieving the outcomes of a process or project while adhering to the overall strategy of the organization. 
• Proficient at communicating with others through verbal and non-verbal means to present information in an engaging and understandable manner, as well as use listening and other attending behaviors to gain a shared understanding of the topic at hand.

Primary Duties

• Execute the Linbeck Site Specific Safety Program, including BBS and Safety Walks 
• Thoroughly understand the Owner Contract and manage the execution of the project to maintain compliance with the business terms.
• Create internal and external Potential Impacts with detailed information, properly notifying the Owner as required. Manage the Potential Impact Log for effective project hygiene.
• Manage the RFI Log to efficiently create and close RFIs. Distribute the documentation to the proper Project Team members.
• Create and manage the internal review/execution of Subcontractor Change Orders (SCO) in a timely manner utilizing proper contract language and formatting.
• Create a clear submittal log from requirements in the Contract Documents. Utilize pull scheduling dates in the log to prioritize submittals with the Design Team and Subcontractors.
• Mange the submittal log, including reviewing all types of submittals and shop drawings, verifying correctness per the contract documents, drawings, specifications, as-builts and coordination with other trades.
• Create and manage the Expediting Log to get material on-time based on accurate delivery dates, lead times, and coordination with subcontractors.
• Implement all aspects of the QA/QC Program for project success, including but not limited tools such as A3s, Pre-Install Meetings and Peer Reviews.
• Utilize builder expertise to safely manage manpower and field execution of self-perform work. Apply tools such as checklists, look-ahead, meeting agendas, logs, and quantity tracking to increase effectiveness and communication with the project team.
• Manage Self-Perform specific financials to meet project margin goal including estimating, vendor contracts, changes, and monthly financials. Utilize quantity tracking and the Labor Production Report (LPR) processes to inform financial projections.
• Manage manpower and self-perform field execution to ensure safety and schedule compliance through checklists, look-ahead planning, meeting agendas, logs, and quantity tracking 
• Evaluate subcontractor pay applications by reviewing percent complete on labor and materials with actual field conditions and verifying any stored materials. Process approved subcontractor pay app with proper retainage verifying contract amounts and changes to ensure non-overbilling.
• Utilize understanding of different insurance programs and requirements to manage subcontractor insurance compliance for COI and LSIP compliance. Use tools such as Subcontractor Insurance Management and Manage Labor On-site/Pre-Install dates to ensure compliance.
• Manage project logs and reports for proper Owner, Subcontractor and Internal communication. This includes, Daily Reports, Meeting Minutes Equipment Log, and utilizing the system reports module.
• Create an effective project closeout plan, and manage the execution of the plan for all aspects of project closeout including warranties. Utilize the Closeout Preparedness and Closeout Follow-Up checklists to facilitate this process.
• Efficiently compile and transmit subcontract and owner closeout documentation including, but not limited to, Closeout Manual, Training, O&Ms, Warranties, As-Builts and Attic Stock.

Secondary Duties

• Create and manage a Work Plan for Confidential Payroll employees on a monthly basis. Use the information in the workplan to accurately project cost for confidential payroll and margin on personnel.
• Manage the Project Financial Report (PFR) to properly project committed, allocated, and unallocated cost and associated savings or loss. Use additional tools in the PFR to find financial information about the estimate and JTD Cost.
• Plan for and manage the project-specific Non-Billable Costs  (including Non-Reimbursable Payroll) to meet margin goal. Accurately project these items for accurate input in the CFR.
• Compile and prepare the monthly Construction Financial Report (CFR) to demonstrate the projected financial status of the Project. Use the understanding of margin enhancements and margin offsets to execute strategies to meet and exceed margin goal.
• Utilize information in Job Dashboard to understand the current status and manage all aspects of the project. Update the necessary information in the Job Dashboard including Project Challenges and QBR Capsheet for monthly and quarterly reporting.
• Manage the overall job accounting process from receiving invoices to creation and timely payment of Owner Billing. Approve Vouchers, and manage billed, unbilled, and non-billable items for proper accounting and billing.
• Manage the process of cost charging the project for all billing item types (job cost entry, invoices, STC, and Field Payroll. Utilize job accounting tools including billing projections and Journal Vouchers (JVs) to modify job cost as necessary.
• Manage Spatial Coordination process, including leading cross-functional meetings, effectively communicating updates with subcontractors and all impacted parties, and resolving issues with the design team
• Prepare Site Utilization, Zoning and/or Phasing Plans for effective jobsite planning
• Assist in creating GMP and Lump Sum Package estimates at different design stages, including composing effective assumptions and clarifications, alternates, and allowances to define the project scope
• Assist in compiling an estimate, including creating an Instruction To Bidders and associated scope packages, subcontractor qualifications/bidding, and bid tabulation
• Write and review all types of vendor contracts with effective inclusions, exclusions, and job/general requirements 
• Utilize master scheduling software to develop and continuously maintain the GMP, baseline project schedule.

Physical Requirements

Must be physically fit enough to function safely on a project site and office setting.   This includes the following:

• Prolonged periods sitting at a desk and working on a computer with repetitive movements
• Ascends or descends ladders, scaffolding, and steep slopes with agility (Climb)
• Maintains body equilibrium to prevent falling from precarious situations (Balance)
• Lowers the body to floor level and move with agility (Stoop or Crawl)
• Extends out and retrieves objects outside immediate range (Reach)
• Supports oneself and stays in an upright position (Stand)
• Presses against something with substantial and steady force to thrust forward, downward, or outward (Push)
• Exerts a considerable force to draw, drag, haul, or tug objects in a sustained motion (Pull)
• Raises substantial objects from a lower to a higher position or moves objects horizontally from position to position (Lift)
• Maneuvers small objects precisely by whatever means (Pinch or Pick)
• Seizes an object by applying considerable force (Grip)
• Detects attributes of objects, such as size, shape, temperature, texture, tension, or force by tactile means (Feel)
• Expresses or exchanges ideas through spoken word (Speak), English preferrable.
• Perceives the nature of sound with no less than a 40db loss @ 500 Hz, 1,000 Hz, and 2,000 Hz with or without correct (Hear)
• Is subject to substantial repetitive motions of the body and or its parts 
• Must have good depth perception, field of vision, near acuity
• Frequently exposed to weather (occasionally extreme cold, extreme heat, wet, and/or humid, exposure to dust and fumes, and working in highly exposed places)

Additional Requirements

• Current driver’s license, required.   
• Work on-site at a main office or project location, required
• May be called after hours and on weekends to address delays, emergencies, bad weather, and other issues at the jobsite
• May require travel

Linbeck Group and its affiliates are committed to maintaining a working environment that encourages mutual respect, promotes respectful and productive relationships between co-workers, and is free from all forms of prohibited harassment or discrimination of any Employee or applicant for employment by or against any person, including supervisors, co-workers, temporary or seasonal workers, vendors, or customers. As a result, the Company prohibits any form of harassment or discrimination because of race, color, religion, sex, pregnancy, sexual orientation, age, national origin, physical or mental disability, or any other basis protected by federal, state, or local law.