Administrative Assistant

Job Title

This position is contingent upon contract award.

Provides essential administrative and clerical support to berthing and messing operations, ensuring accurate documentation, smooth coordination between departments, and efficient daily operation of all habitability and food-service support functions.

Essential Duties and Responsibilities

• Maintain berthing rosters, rack assignments, daily muster sheets, and occupancy reports
• Track meal accountability, document sanitation checks, and support supply requests and inventory logs.
• Process maintenance ticket requests and service calls such as:
• Receive, classify, and document Service Call Requests for service call receipt records.
• For urgent or emergency service calls outside of regular duty hours, dispatch workers to site.
• Organize habitability and safety records.
• Merge communication between the ship's staff and shipyard personnel.
• Ensure accurate and timely administration documentation to support efficient daily operations.
• Assist with accomplishing preliminary and final visual and operational inspection of all systems and equipment utilizing barge systems and equipment check off list (BSEC) and submit a detailed report of all discrepancies.
• Other duties as identified and assigned.

Requirements

Required Education and Experience

• High school diploma or GED
• Administration experience

Certificates, Licenses, Registrations

• As Required

Supervisory Responsibilities

• As Required.

Security Responsibilities

• Eligible and obtain a DoD Personnel Security Clearance.
• Must comply with all company Information Systems security policies and procedures.
• May be responsible for proper classification and marking of all information and materials. Employee shall not divulge any information, or afford access to other employees not having a need-to-know authorization. Shall not divulge information outside the company without management approval. Will be required to execute company non-disclosure agreement prior to access to any controlled information.

Language Skills

• Must be able to read, write, speak, and understand the English language. Must have the ability to read, analyze, and interpret complex words and technical documents/diagrams.
• Must be able to effectively communicate orally and in writing and work effectively as part of a team.

Reasoning Ability and Mathematical Skills

Must be able to analyze problems, collect data, establish facts, and draw valid conclusions. An ability to interpret complex customer requirements and attitudes from verbal, non-verbal, and written communication is desirable. Must be able to calculate figures and numbers, and percentages and be able to draw and interpret graphs. Ability to read and understand electrical schematics and drawings.

Work Environment and Physical Demands

The work environment and physical characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to lift and/or move at least 50 pounds.
• Must be able to walk and/or climb stairs and ladders.
• Must be able to accommodate confined spaces.
• Must be able to stoop, bend, and crawl on top or under equipment.
• Must be able to detect odors, noises, bangs, etc., or other sounds to detect discrepancies of malfunctioning equipment.
• Must be able to distinguish colors.
• Must be able to perform Domestic and International travel as required.
• Shop floor environment.
• Will be working in areas with risk of injury from electrical applications, moving mechanical parts, hydraulic, or pneumatic systems under pressure and electrical motion systems.
• May be exposed to conditions of extreme heat, airborne particles, and loud noises.