Payroll Specialist

Job Description

Job Description

We are looking for an experienced Payroll Specialist to support payroll operations for construction-related work in Jackson, Michigan. This is a Contract position focused on delivering accurate weekly payroll, union reporting, and certified payroll documentation while meeting strict compliance timelines. The ideal candidate brings strong attention to detail, experience with multi-state payroll processing, and the ability to manage recurring deadlines in a fast-paced office environment.

Responsibilities:
• Manage weekly payroll for construction personnel, ensuring earnings, overtime, incentive pay, deductions, and garnishments are calculated correctly.
• Coordinate payroll processing across multiple states while following applicable wage, tax, and labor regulations.
• Prepare and submit certified payroll documentation each week to satisfy prevailing wage and project compliance requirements.
• Complete union reporting and arrange fringe benefit remittances with a high level of accuracy and timeliness.
• Maintain organized payroll files, employee compensation records, tax details, and related compliance documents.
• Reconcile payroll information and research discrepancies to confirm data integrity and completeness.
• Produce payroll support schedules, compliance records, and audit-related reporting as needed.
• Assist with additional accounting and administrative tasks, including bookkeeping support, when business needs require it.• At least 2 years of payroll experience in a business setting.
• Background in union payroll reporting and/or certified payroll administration.
• Working knowledge of payroll compliance, processing cycles, and recurring reporting deadlines.
• Strong accuracy, discretion, and attention to confidential employee and pay data.
• Ability to organize competing priorities and consistently meet scheduled deliverables.
• Proficiency with Microsoft Office, especially Excel and Outlook.
• Clear written and verbal communication skills and the ability to work both independently and with a team.
• Experience with construction payroll, multi-state payroll, and QuickBooks Desktop is strongly preferred.