Executive Assistant - Government Law and Policy

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Overview Join our Government Law & Policy Team as an Executive Assistant located in our Washington, D.C. office. This role will be based in our Washington, D.C. office, on an in-office basis. Position Summary The Executive Assistant provides high-level support to a team of attorneys and directors by providing a wide range of complex technical, document processing and administrative services in the assigned department. The successful candidate will effectively manage all aspects of the professional responsibilities of the assigned attorneys and directors. In addition to supporting attorneys and directors, the Executive Assistant will be responsible for managing a team of Legislative Assistants, providing guidance, oversight, and coordination to ensure the team operates efficiently and meets the demands of the practice group. This includes delegating tasks, monitoring workloads, and serving as the primary point of escalation for the Legislative Assistant team. Candidate should be flexible to work overtime as needed. Key Responsibilities Manages and maintains busy calendar, email and telephone; schedules appointments Prepares and organizes travel arrangements Maintains client files, updates contact lists Drafts letters and correspondence (including word processing and proofreading) Conserves attorneys and directors time by reading, researching and routing correspondence Monitors, screens, responds to and distributes incoming communication Processes reimbursement expenses, heavy expenditure reporting and credit card reconciliation Manages client billing and collections, time entry Heavy client contact for coordination and to assist with the management of client relationships Supervises and manages a team of Legislative Assistants, including assigning and delegating work, monitoring performance, providing day-to-day guidance, and serving as the primary point of escalation for team-related matters Coordinates workflow between Legislative Assistants and attorneys/directors to ensure timely and efficient completion of assignments Assists in the onboarding and training of new Legislative Assistants and supports their ongoing professional development Coordinates client engagement and conflicts process Assists in business development initiatives and filings Collaborate effectively with Administrative Support Coordinators, Legislative Assistants, and other members of the legal support teams Utilize firm resources efficiently to achieve desired outcomes Assist with overflow work and special projects as assigned Qualifications Extremely organized, detail-oriented, able to multi-task and prioritize workload and work well under pressure The successful candidate should be a self-starter, forward-thinking, action-oriented and focused Excellent interpersonal skills and the ability to collaborate well in a team as well as work independently Strong attention to detail and ability to manage time effectively Requires the ability to work under pressure to meet strict deadlines Excellent verbal and written communication skills Learn quickly to adapt to new situations The ability to respond outside of normal business hours Education & Experience This position requires a minimum of 5 years' experience as an administrative or executive assistant in a professional administrative position in a large or medium-sized law firm Bachelor's degree preferred Technology Proficiency with Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook required, as well as document management and other office technologies Compensation The expected pay range for this position is $47.04 - $58.58 per hour. Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full-time employees may be eligible for a discretionary bonus and comprehensive benefits including health insurance with an optional HSA, disability and life insurance, dental and vision coverage, 401(k), paid time off, and an employee assistance program. Additional voluntary programs and commuter/transit programs may be available in certain markets. GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis. #J-18808-Ljbffr