Office Administrator
Shelter Air
Company Description Shelter Air is an innovative company dedicated to elevating indoor air quality and enhancing home environments for improved occupant health and comfort. With a focus on precision and efficiency, the company customizes HVAC systems using data-driven equipment sizing to optimize energy efficiency and longevity. Shelter Air is committed to diversity and inclusion within the HVAC industry, providing education and employment opportunities for underrepresented groups. Known for its white-glove service, Shelter Air collaborates across trades to provide holistic home solutions, ensuring performance and convenience. As an industry leader, Shelter Air continues to redefine standards in indoor air quality and home comfort solutions. Role Description This is a contract Sales & Administrative Support Specialist position based in our Beacon, NY office. This is an in-office position requiring daily presence at our location. The specialist will provide crucial support to our sales team through lead tracking, proposal preparation, and customer follow-up. Key responsibilities include processing sales documentation, maintaining customer records, preparing estimates and invoices, coordinating installation schedules, and ensuring seamless communication between sales, operations, and customers. This role is essential in maintaining our high standards of customer service while supporting revenue growth. Qualifications Experience in sales support, administrative assistance, and document management, including CRM systems, proposal generation, and contract processing Strong paperwork processing skills with experience in invoicing, purchase orders, and maintaining accurate customer files Proven ability to support sales teams through lead management, appointment scheduling, and customer communication Excellent phone skills and professional demeanor for handling customer inquiries and supporting the sales process Proficiency in office software including spreadsheets, word processing, and ideally HVAC-specific software or willingness to learn Detail-oriented with strong organizational skills to manage multiple sales projects simultaneously Ability to work effectively in a fast-paced office environment and collaborate with sales and field teams Experience with QuickBooks or similar accounting software for invoice processing is highly desired Previous experience in HVAC, home services, or construction industry sales support is a strong plus Seniority Level Entry level Employment Type Contract Job Function Administrative Industries HVAC and Refrigeration Equipment Manufacturing Referrals increase your chances of interviewing at Shelter Air by 2x #J-18808-Ljbffr Shelter Air
$22 - $25 per hour
...support the business and clinical needs of each supported dental office and foster a strong team building culture. As a Dental... ...s largest dental support organization, providing non-clinical administrative support services to more than 3,000 supported doctors across 3...SuggestedDaily paidFull timeWork at officeLocal areaMonday to FridayHeartland Dental
Fishkill, NY2 days ago$18 - $22 per hour
...Description Job Description Polar Plumbing, Heating & Air Conditioning in Newburgh, NY is looking to hire a full-time Office Administrator to assist with our administrative tasks and provide great customer service. Are you looking to work with a great team of...SuggestedFull timeWork at officeFlexible hours- ...Job Description Job Description Administrative Asst. – Payroll, Purchasing, Accounts Payable Fast-growing manufacturer of automotive... ...special-use coatings has an immediate need for an experienced office professional. The ideal candidate will be a motivated self-starter...SuggestedFull timeImmediate startMonday to Friday
Coventry Coatings Corp
Newburgh, NYa month ago - ...What you’ll do Participate in research studies that contribute to meaningful outcomes Build and maintain data entry records and administrative documents Requirements Computer with internet access Quiet workspace away from distractions Ability to work independently...SuggestedRemote jobImmediate startWork from home
$18 per hour
...from Carvana to our customers! You will be responsible for the administrative aspects of registering our customers’ vehicles, to include... ...appropriate judgment calls. Regular, consistent attendance in office (no remote work allowed). Ability to obtain notary based on...SuggestedHourly payFull timeWork experience placementInternshipWork at officeLocal areaRemote workShift work- ...Job Summary The Administrative Assistant / Cash Room Manager is responsible for overseeing administrative, payroll, and cash handling operations... ..., and problem-solving skills Basic proficiency in Microsoft Office (Excel, Outlook, etc.) Preferred Qualifications Experience...Work at office
Jetro Restaurant Depot
Newburgh, NY19 hours ago - Performs direct patient care under the supervision of a physician or appropriate clinician. Performs related clerical duties supporting operational needs. Responsibilities: * Prepares treatment rooms for patient examinations, ensuring cleanliness and availability of appropriate...Hourly payTemporary workWork at office
Northwell Health
Fishkill, NY3 days ago - Job Opportunity At UniUni UniUni, a North American leader in last-mile logistics, delivers tens of millions of parcels annually in Canada, from coast to coast, and is rapidly expanding across the United States. Founded in 2019, UniUni's tech-driven innovation and crowdsourcing...Local area
UNIUNI
Newburgh, NY7 days ago - ...Entry-Level Office Assistant Hiring entry-level office assistant to handle day-to-day operations. PT paid training leading to FT growth position. Is this you? Welcome to the ProspectBArk HQ! This is a great opportunity for college students, new grads, budding entrepreneurs...Work experience placementInternshipWork at office3 days per week
ProspectBArk
Newburgh, NY6 days ago - Data Entry Operator | Junior (Remote) Newburgh, NY, United States Job Openings Data Entry Operator | Junior (Remote) About the Job Data Entry Operator | Junior (Remote) Important: You will receive an email within the next two minutes after applying, check your inbox or...Remote work
Only Data Entry
Newburgh, NY1 day ago - Automotive Assistant & Service Managers Put your career into high gear with Mavis Tires & Brakes at Discount Prices! We're looking for full-time Automotive Assistant and Service Managers to join Team Mavis at one of our state-of-the-art automotive service and retail...Weekly payFull time
Mavis Tire
Beacon, NY17 hours ago - JOB DETAILS Job Summary The Assistant Receiving Manager supports receiving operations by assisting with the processing of incoming shipments, maintaining accurate documentation, and ensuring compliance with company procedures. This role helps ensure efficient...
Jetro Restaurant Depot
Newburgh, NY2 days ago - Embrace the opportunity to become an Assistant Manager II and play a key role in store operations, customer service, and team development. If you have experience in retail management, strong leadership, and a passion for delivering exceptional servic
Family Dollar
Newburgh, NY1 day ago - Snipes - - Responsibilities: Fully manage store staff and operations in the store manager's absence; Set up promotions with proper signage in a timely manner; Ensure register functionality and adherence to policies; Direct merchandise presentation according to Visual Merchandising...
Snipes
Newburgh, NY2 days ago - Job Summary The Deli Manager is responsible for overseeing all deli department operations, including food safety, inventory management, merchandising, and team performance. This role ensures compliance with company standards, maintains high levels of product quality and...
Jetro Restaurant Depot
Newburgh, NY5 days ago $19.5 - $24 per hour
Summary Provides fast, friendly, helpful and efficient service to all Price Chopper customers. Responsible for assisting the Grocery Manager with the operation of the Dairy department. Assists the Grocery Manager with budgeted and achievement of financial aspects of the...Local areaShift workPrice Chopper
Newburgh, NY1 day ago$17 - $20 per hour
...appropriate orientation for preparatory and safety protocols, and provide directions to facilities if needed. Coordinate with the back-office staff for timely and effective care of patients Demonstrates competency regarding the need to safeguard patient property and...Hourly payWork at officeImmediate startRadNet
Newburgh, NY2 days ago$20 per hour
...Women's Health department in Newburgh, NY. The PSR is responsible for performing general patient registration responsibilities and office duties. Rate of pay: $20.00 per hour (plus, opportunity for quarterly incentive) Work location(s): Newburgh, NY Status: Full-time Cornerstone...Hourly payFull timeWork at officeFlexible hoursAfternoon shiftCornerstone Family Healthcare
Newburgh, NY2 days ago$16 - $29 per hour
.... The Patient Services Representative r eceives payments from patients, issues receipts and posts payment data. Schedule: Office is open seven days a week, 365 days a year. This role would consist of a 38-hour work week, (4 -10-hour shifts) between the hours of...Hourly payMinimum wageFull timeTemporary workWork experience placementWork at officeLocal areaImmediate startWork from homeShift workUnitedHealth Group
Newburgh, NY3 days ago- ...are endless. We offer many positions that allow an employee to grow as much as they choose. From Sales, Service, Technicians, Administrative, Managerial, front of the house or back of the house, you will learn so much from all our employees, most of whom have worked with...Weekly payFull timeTemporary workLocal areaDay shift
Healey Brothers, Inc.
Beacon, NY2 days ago - Job Description Job Description WE'RE GROWING OUR TEAM! This is a great opportunity at a top Ford Dealership. Perks include an excellent work environment, top pay (based on your experience) and benefits packages. As a Service Advisor, you will spend your days ...Local area
Sunshine Ford
Newburgh, NY28 days ago - ...Salvation Army. To follow policies and procedures, work with Corps Officer(s) to coordinate aspects of the food pantry and donations,... ...other programs as needed. Responsibilities Assist with the administration and coordination of all daily social service ministry...Contract workSummer holidaySeasonal workWork at officeImmediate start
Salvation Army Eastern Territory
Newburgh, NY5 days ago - ...work assignments. Works as part of a team to assist radiologists, technologists, co-workers, patients, and referring physician offices as needed. Education and Experience: High School degree or equivalent Minimum of 1 year of prior medical scheduling experience...Full time
- Assisting the Restaurant General Manager, you will develop and mentor your team and ensure a positive dining experience for your customers by monitoring and reinforcing food safety procedures, maximizing store sales and profit goals, maintaining QSC standards and ensuring...All shifts
Wendy
Newburgh, NY1 day ago - Join one of the hottest global brands - with a top Franchisee - HAZA BELL! HAZA BELL has a track record of guest satisfaction, team satisfaction & internal career growth that lets your talents shine!One of the largest US Taco Bell Restaurants & Growing AnnuallyOur Leaders...
Taco Bell
Fishkill, NY4 days ago $22 per hour
Location: Newburgh NY Hours - Monday - Friday 10 am - 6:30 pm (40hrs weekly) Rate of pay: $22.00 per hour OVERVIEW OF PRIMARY RESPONSIBILITES: In this role you will: Be customer focused, able to multi-task in a high volume community counseling center Registering...Hourly payMonday to FridayAccess Supports
Newburgh, NY11 hours ago$30 per hour
...The Executive Administrative Assistant at American Express in Newburgh, NY, will provide crucial support to the VP of Flight, managing schedules... ...tasks efficiently. The role demands exceptional MS Office skills and the ability to work in a dynamic environment. Candidates...Hourly payAmerican Express
Newburgh, NY1 day ago- ...Job Description Commercial Loan Officer Commercial Loan Officers work to help business owners obtain funds needed to fund their businesses, purchase property, equipment, and more. The right individual will need to meet with business owners face-to-face to...
gpac
Newburgh, NY2 days ago - Wingstop - 1278 Ny-300 - [Crew Member / Counter Service] As a Guest Service Team Member @ Wingstop, you'll be responsible for delivering World Class service by: Acting as the face and the voice of Wingstop to all of Guests who walk into the restaurant; Providing Guests...
Wingstop
Newburgh, NY1 day ago $16.15 - $28.8 per hour
...conferences, communication notes, and evaluations Comply with administrative policies to ensure quality of care Demonstrate precision and... ...by all HIPAA and OSHA requirements Ability to travel to other offices if needed Cross-train and help in other locations if needed...Hourly payMinimum wageFull timeTemporary workWork experience placementWork at officeLocal areaImmediate startWork from homeMonday to FridayShift workUMR
Fishkill, NY1 day ago
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