Accounting Coordinator (Multiple Openings)

The Accounting Coordinator supports the day-to-day accounting operations of Mostly Mutts Animal Rescue. This position is responsible for maintaining accurate financial records, completing reconciliations, supporting the month-end close process, and preparing documentation and reports that ensure the organization's financial information is complete, accurate, and timely. This is a hands‑on position in a collaborative accounting department. Responsibilities are divided across the accounting team based on organizational needs and employee strengths, with all Accounting Coordinators cross‑trained to provide backup support across multiple accounting functions. Key Responsibilities Maintain the accounting records for designated revenue sources, payment platforms, bank accounts, and other accounting functions. Record financial transactions accurately and in a timely manner in QuickBooks. Verify deposits and supporting documentation. Maintain vendor records and supporting documentation. Support payroll‑related accounting activities. Maintain complete and organized accounting records. Account Ownership Maintain responsibility for designated bank, credit card, investment, and balance sheet accounts. Complete reconciliations and supporting schedules. Research discrepancies and resolve outstanding items. Ensure accounts are complete, accurate, and properly supported. Month‑End Close Complete month‑end close responsibilities. Prepare journal entries and supporting schedules. Prepare documentation supporting areas of responsibility. Verify accounts are ready for financial statement preparation. Financial Reporting, Audit & Compliance Prepare reports and schedules for management, auditors, and regulatory reporting. Prepare documentation supporting annual audits and other financial reviews. Support sales tax, grant, and restricted fund reporting. Maintain documentation supporting compliance with organizational policies and regulatory requirements. Cross‑train in multiple accounting functions and provide backup support for teammates. Follow established accounting procedures and internal controls. Identify discrepancies, process improvements, and opportunities to increase efficiency. Assist with implementing new procedures and systems. Perform other accounting and administrative duties as assigned. Knowledge, Skills & Abilities Previous experience in bookkeeping, accounting, office administration, or other roles involving financial records, data entry, reconciliations, or detailed administrative work preferred. Nonprofit accounting experience is a plus. Experience with QuickBooks or similar accounting software preferred. Proficiency with Microsoft Excel and Microsoft Office. Strong organizational skills and attention to detail. Strong problem‑solving skills. Ability to manage competing priorities, interruptions, and changing demands while meeting deadlines. Dependable with strong follow‑through. Excellent written and verbal communication skills. Ability to work independently and collaboratively with staff, volunteers, and other departments. Comfortable learning new software, systems, and processes. Comfortable working around dogs and cats. Ability to maintain professionalism and confidentiality. Physical Requirements Ability to sit and work at a computer for extended periods. Employment Requirements Candidates must successfully complete a criminal background check. How to Apply If you would like a rewarding job that helps save lives, please send your resume to View email address on click.appcast.io. Note This job description outlines the general nature of the position and is not intended to include all duties or responsibilities that may be assigned. #J-18808-Ljbffr Mostly Mutts Animal Rescue & Adoption, Inc.