Logistics Management Specialist (Space and Logistics Management Specialist)

Job Title

Logistics Management Specialist

Job Description

This team is responsible for providing hands-on support, advice, and technical assistance to managers in the Air Traffic Organization (ATO) on strategic space planning, tactical space logistics, and procurement of associated services of all functional areas and organizations within the ATO.

As a Logistics Management Specialist applies analytical and evaluative methods and techniques to identify and resolve logistics and space management issues. Performs multiple, varying, and complex assignments under the minimal direction of the Team Manager or more experienced professional. These activities are often vital to the success of larger projects and tasks for one or more business unit, organization, and/or Line of Business (LOB).

As a contributing specialist, applies experience and comprehensive knowledge of the principles of program and project management to perform a wide range of duties related to office space & workstation planning, design, and consultation services for user space needs and logistics. Performs all aspects of space management services functions, including logistics support, telecommunications, and information technology. Coordinates building management and Occupational Safety and Health Administration (OSHA) workplace safety inspections. Works with the management and program analysts in obtaining analytical and evaluative data, necessary to standardize processes, streamline coordination, and automate paperwork in assigned areas. Supports both new and existing programs in meeting established goals and objectives for Management Services.

Performs multiple and varying assignments under the limited direction of the team manager, project manager, or experienced senior professional. Applies experience and comprehensive knowledge of space and logistics management to plan and accomplish assignments. Typically, assignments will include, providing guidance to customers on orders, policies, and procedures to ensure compliance; and recommending improvements to existing systems and processes. Uses experience with automated systems such as ARCHIBUS, KSN/Sharepoint, FAVES, FSTS, USBank, and PRISM to track and analyze data to ensure compliance with orders, policies, and procedures.

Contacts are internal and external to AJG. May act as a point of contact to provide advice and guidance on the applications of policies and procedures. May be called upon to communicate FAA positions on policies and procedures internally and externally, as related to logistical support and space management services to other Service Units and FAA lines of businesses. Serves as the local point of contact for all building management services, including Federal Aviation Administration Facilities Management and private vendors; as well as for all building management services, including FAA Facilities Management and all other private service management vendors. May act as Telecommunications and Information Technology Coordinator with responsibilities for the assignment and relocation of VoIP telephones and computers, as well as their local network connectivity.

Although established policies and procedures provide guidance for most assignments, the Specialist uses considerable discretion to select the most appropriate approaches or to develop new approaches. Most issues are resolved without the assistance of more senior employees or the Team Manager. Develops and recommends approaches to address current and anticipated problems and issues. The Team Manager rarely reviews work, typically though status reports and at completion to ensure policy compliance and alignment with the requirements of projects and other work activities. Work activities typically impact directly on the objectives of one or more organizational units, major subdivisions, and/or LOB's/SO's and may affect the objectives of the FAA.